Clerk, Federal Programs - Laveen Elementary School District

QUALIFICATIONS:

High school diploma or general education degree (GED); and/or training in performance responsibilities. Preferred experience in supporting special programs to include English Language Learner, Compensatory Education, Indian Education, and the McKinney-Vento Homeless program. Preferred knowledge of federal program assessments and federal program reporting.

REPORTS TO:

Coordinator of Federal Programs

JOB GOAL:

Supports the Coordinator of Federal Programs in the implementation, evaluation, compliance of federal, state, and district programs, such as English Language Learner Program, Compensatory Education, Indian Education, and the McKinney-Vento Homeless program.

PERFORMANCE RESPONSIBILITIES:

1. Assist with reports to federal and state educational agencies to ensure compliance for funding.
2. Supports the Coordinator of Federal Programs to ensure compliance and program effectiveness.
3. Completes data entry for program compliance.
4. Prepares specialized reports for program compliance.
5. Maintain program specific budgets.
6. Input data to maintain, update, and process grant information.
7. Stays current on legal requirements concerning federal and state programs, including attending professional meetings and workshops as appropriate.
8. Supports the preparation of materials and documentation prior to monitoring visits.
9. Supports the district responsibilities regarding federal programs.
10. Performs other job duties as assigned.

COMPETENCIES:

1. Perform basic math, including calculations using fractions, percents, and/or ratios.
2. Read a variety of manuals; writes documents following prescribed formats, and/or present information to others.
3. Understand complex, multi-step written and oral instructions.
4. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; and office equipment/software.
5. Problem Solving - Identifies and resolves problems in a timely manner.
6. Customer Service - Manages difficult or emotional situations; Responds promptly to student, staff, and public needs.
7. Interpersonal Skills - Maintains confidentiality; Creates and maintains a positive and conducive work environment.
8. Oral Communication - Responds well to questions.
9. Written Communication - Edits work for spelling and grammar.
10. Diversity - Shows respect and sensitivity for cultural differences
11. Ethics - Treats people with respect.
12. Organizational Support - Follows policies and procedures.
13. Professionalism - Approaches others in a tactful and positive manner.
14. Safety and Security - Uses equipment and materials properly.

LANGUAGE SKILLS:

1. Ability to read and comprehend instructions, correspondence, and memos.
2. Ability to write correspondence.
3. Ability to work with a variety of people and maintain confidentiality of information.

TECHNOLOGY SKILLS:

1. To perform this job successfully, an individual should have knowledge of Internet software, preferred accounting used software and Microsoft office (Word, Excel, Publisher, PowerPoint, and other appropriate technology software).
2. The ability to type 40 wpm.
3. Knowledge of appropriate business machines and telephones.
4. Monitor special system(s), not limited to, including security and fire alarm systems.

PHYSICAL DEMANDS:

1. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
2. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
3. The employee must occasionally lift and/or move up to 25 pounds. In addition, some carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.
4. The usual and customary methods of performing the job's functions require the following physical demands: requires sitting, walking, and standing.
5. Specific vision abilities required by this job include close vision and distance vision.

TERMS OF EMPLOYMENT:

1. Twelve-month, employee pay and benefits in accordance with Board policy.
2. FLSA: Non-Exempt
3. Full Time Employee Benefits: in accordance with Board policy.

EVALUATION:

1. Performance to be evaluated in accordance with the Board policy on evaluation of support personnel.