Clerical Office Assistant II - Union County PA

Job Description

The Union County Elections/Voter Registration department is currently accepting applications for a part-time (temporary) Clerical/Office Assistant II position as needed.  This position will provide routine assistance in clerical activities for the election/voter registration office. 

JOB REQUIREMENTS:

• Answers telephone calls and greets visitors: ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; initiates and returns calls as necessary.

• Performs customer service functions: provides information/assistance regarding departmental services, activities, procedures, forms, fees, or other issues; responds to routine questions, complaints, or requests for service; initiates problem resolution; refers complaints/problems to appropriate personnel.

• Collects and receives monies for department fees, fines, or other services: calculates appropriate fees, records transactions, and issues receipts; balances cash drawer; checks information for accuracy; maintains related documentation.

• Types, composes, prepares, or completes a variety of correspondence, forms, reports, records, or other documents requiring knowledge of department programs, policies and procedures; researches, compiles, consolidates, and/or tabulates information; incorporates information into requested reports and other prepared materials; proofreads for accuracy and completeness.

• Processes incoming/outgoing mail: sorts, organizes, opens, and/or distributes incoming mail; processes outgoing mail.

• Maintains inventories of supplies, forms, and equipment; ensures availability of adequate supplies to complete work activities; initiates purchase orders for new or replacement materials; receives/distributes incoming supply shipments.

• Maintains file system of division/departmental records; prepares files; sorts/organizes documents to be filed; files documents in designated order; retrieves/replaces files; maintains reference materials such as code books, property records, standard operating procedures, mailing lists or other materials.

• Assists department management with routine clerical tasks; makes phone calls; makes copies; receives and sends faxes, etc.

• Receives various forms, reports, correspondence, logs, policies, procedures, directories, reference materials, or other documentation; reviews, completes, proofreads, processes, forwards or retains as appropriate.

• Communicates with supervisor, County employees, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

• Operates a personal computer, general office equipment or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.

MINIMUM QUALIFICATIONS:

High school diploma or GED; supplemented by one (1) year(s) of clerical or administrative experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. 

Candidate must complete a satisfactory pre-employment drug screen and a criminal background investigation.

 Applications or resumes should be forwarded to the HR Department no later than Wednesday, February 5, 2025, by 4:00 PM.

Union County is an EOE.

Company Description

Union County is a county in the Commonwealth of Pennsylvania. As of the 2020 census, the population was 42,681. Its county seat is Lewisburg. The county was created on March 22, 1813, from part of Northumberland County. Its name is an allusion to the federal Union. 

We encourage you to review our current job postings and apply for a career with us today. A full job description and application can be obtained at www.unioncountypa.org or
picked up at the HR Office located at 155 N 15th Street, Lewisburg, PA 17837.

Union County, Pennsylvania is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.