Clerical Assistant (with Data Entry) - Hiring Immediately at Scale Bank

This position is responsible for partnering with the Controller to ensure the routine operations of the accounting department are performed on an accurate and timely basis.

REPORTS TO: VP Controller

FLSA: Nonexempt, hourly

SCHEDULE: Part time 10-15 hours/week

THIS ROLE IS ACCOUNTABLE FOR:

• Administering the accounts payable process
• Supporting accounting and administrative operations

Accountability/Responsibilities

Administering the accounts payable process - 90%

• Ensures incoming invoices get into accounts payable system timely and accurately.
• Ensures all invoices are approved by appropriate staff and support provided meets IRS regulations.
• Conducts monthly reconciliation of AP total expenditures, including spot checks.

Supporting accounting and administrative operations - 10%

• Keep a thorough record of business transactions and enter data into general ledger.
• Assist with routine clerical accounting duties while adhering to established standards.
• Lockbox support with customer set up, receivables processing, and reporting.
• Assist with file and documentation maintenance.

Team Accountabilities:

• Delighting my customers
• Giving my all
• Creating a great place to work
• Making improvements
• Keeping us compliant

Supervision

This role does not have supervisory or other work direction responsibility over other employees.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

EDUCATION, EXPERIENCE AND SKILLS

• High school degree or equivalent
• 2-3 years accounts payable experience
• Prior experience in a financial services organization is a plus
• MS Excel and Word skills
• Ability to identify and resolve exceptions and to interpret data
• Workload Management ability to effectively manage multiple projects and deadlines
• Detail Orientation Ability to thoroughly and effectively maintain quality review, maintenance, and update of multiple sets of complex information
• Inquisitiveness possessing a natural curiosity and drive to find answers to puzzles and problems that provide insight and answers to questions or problems
• Interpersonal Skills ability to establish and cultivate trusting professional working relationships

Compensation details: 20-24 Hourly Wage

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