Clerical Assistant - Allen, Gibbs & Houlik, L.C.

Clerical Assistant

ABOUT AGH:

As one of the top 200 CPA and advisory firms in the U.S., AGH has been serving closely held and privately-owned entrepreneurial firms and public sector organizations for more than 80 years. AGH is based in the central U.S., but the firm's reach and specialized expertise available to clients spans the globe. AGH’s more than 130 professionals serve as trusted advisors and provide clients with a broad portfolio of tax, assurance and advisory services.

POSITION SUMMARY:

The Clerical Assistant provides administrative and clerical support on a customer service-oriented team.

ESSENTIAL RESPONSIBILITIES:

• Create or edit any documents, excel spreadsheets or PDF’s as requested.
• Take weekly office and kitchen supply inventory and order as needed.
• Keep shelves and cabinets adequately stocked with supplies and available for employees.
• Process daily bank deposit.
• Run envelopes and process mass mailings as requested.
• Record and save client survey reports.
• Relieve receptionist for lunch period daily, operating multi-line phone, greeting, and directing visitors.
• Format letters and financial statements.
• Print final reports to PDF and save in client directory.
• Final printing, binding, and cleaning of financial statements and letters.
• Provide back-up delivery and pick up of packages to/from clients.
• Provide back-up for picking up and delivering external mail.
• Start the afternoon postage process daily until runner becomes available.
• Monitor postage machine for needed postage and maintenance.
• Maintain client chargeable time and expense report for mileage.
• Back-up receptionist as needed.
• Perform any other clerical duties as requested by the Office Manager, Clerical Coordinator, or other firm leadership.

QUALIFICATIONS:

• High school diploma or equivalent (GED)
• At least one year of customer service and/or clerical support.
• Experience with Microsoft Office products
• Excellent communication skills
• Problem-solving skills
• Decision-making skills
• Ability to respect confidential client information
• Demonstrated ability to manage multiple projects and complete within expected time frames
• Valid KS driver’s license and good driving record required

WHY WORK FOR US:

At AGH, you will find an environment where good work is rewarded, and growth is valued. AGH offers competitive wages to qualified individuals and the opportunity to grow professionally and personally through diverse work experience and formal training. Our top five people initiatives are:

• A challenging variety of work in a continuous learning environment
• Career/life integration
• Flexible work environment with great opportunity for advancement
• Ability to make a difference with clients and influence the AGH culture
• Individualized career pathing