Clerical Administrative Assistant - ESSA PHARMA

Overview:

The Clerical Administrative Assistant plays a vital role in ensuring the smooth operation of the administrative functions within the organization. This position is essential for providing crucial support to various departments and personnel, contributing to the overall efficiency and productivity of the workplace.

Key Responsibilities:

Manage and organize physical and digital files and records

Answer and direct phone calls and emails

Assist in scheduling appointments and maintaining calendars

Prepare and modify documents including correspondence, reports, drafts, memos, and emails

Handle basic bookkeeping tasks and update financial records

Coordinate and maintain office supplies and equipment

Assist with inventory management and procurement processes

Perform data entry and update databases

Provide administrative support to ensure efficient operation of the office

Assist in arranging events, meetings, and travel accommodations

Greet and assist visitors and ensure a welcoming environment

Assist with basic HR and payroll-related tasks

Conduct research and compile data as needed

Handle confidential and sensitive information with integrity

Assist in creating and maintaining a pleasant work environment

Required Qualifications:

High school diploma or equivalent qualification

Proven experience as a clerical administrative assistant or in a related role

Proficient in MS Office (Word, Excel, Outlook, and PowerPoint)

Strong organizational and time management skills

Excellent verbal and written communication abilities

Ability to prioritize tasks and work with minimal supervision

Attention to detail and accuracy in all work tasks

Basic knowledge of office equipment and procedures

Ability to maintain confidentiality and handle sensitive information

Strong customer service and interpersonal skills

Ability to adapt to new technologies and software

Good multitasking and problem-solving skills

Experience in bookkeeping and record-keeping is a plus

Understanding of basic HR and payroll processes is advantageous

Flexibility and willingness to take on diverse tasks as required