CINA Financial and Administrative Specialist - George Mason University
Fairfax, VA
About the Job
Department: Criminal Investigations and Network Analysis Center
Classification: Gen Admin Supv 1/Coord 1
Job Category: Classified Staff
Job Type: Full-Time
Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Pay Band: 04
Salary: Salary commensurate with education and experience
Restricted: Yes
Criminal Background Check: Yes
About the Department:
The Center's primary objective is to serve as an academic hub for thought leadership and for the emergence of novel solutions to support the Homeland Security Enterprise (HSE) in its efforts to effectively predict, detect, identify, monitor, track, disrupt, thwart, and ultimately dismantle Transnational Criminal Organizations (TCOs) and other illicit actors. The Center advances science while pursuing the development of cutting-edge solutions and innovative educational and training activities to support today's and tomorrow's DHS workforce. The Center is part of the Office of Research, Innovation, and Economic Impact and is funded in part by a DHS multi-year, multi-fund grant. (https://cina.gmu.edu/about/mission/)
About the Position:
The CINA Financial and Administrative Specialist provides general financial and administrative support to the Center. Duties include all aspects of administration for the CINA Center grant to include budgeting and projections, HR tasks, fiscal transactions such as purchasing and accounts payable, coordination with the Office of Sponsored Programs (OSP), and monthly reconciliations. This position also provides event support as needed and general administrative support for the CINA Director, Deputy Director, and the rest of the CINA team.
Responsibilities:
Fiscal and Grant Administration:
Classification: Gen Admin Supv 1/Coord 1
Job Category: Classified Staff
Job Type: Full-Time
Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Pay Band: 04
Salary: Salary commensurate with education and experience
Restricted: Yes
Criminal Background Check: Yes
About the Department:
The Center's primary objective is to serve as an academic hub for thought leadership and for the emergence of novel solutions to support the Homeland Security Enterprise (HSE) in its efforts to effectively predict, detect, identify, monitor, track, disrupt, thwart, and ultimately dismantle Transnational Criminal Organizations (TCOs) and other illicit actors. The Center advances science while pursuing the development of cutting-edge solutions and innovative educational and training activities to support today's and tomorrow's DHS workforce. The Center is part of the Office of Research, Innovation, and Economic Impact and is funded in part by a DHS multi-year, multi-fund grant. (https://cina.gmu.edu/about/mission/)
About the Position:
The CINA Financial and Administrative Specialist provides general financial and administrative support to the Center. Duties include all aspects of administration for the CINA Center grant to include budgeting and projections, HR tasks, fiscal transactions such as purchasing and accounts payable, coordination with the Office of Sponsored Programs (OSP), and monthly reconciliations. This position also provides event support as needed and general administrative support for the CINA Director, Deputy Director, and the rest of the CINA team.
Responsibilities:
Fiscal and Grant Administration:
- Serves as the liaison between OSP, Fiscal Services, HR, and other central university offices and the CINA Director and Deputy Director for activities relating to the master CINA administrative grant;
- Allocates faculty and staff effort to sponsored projects, processes hiring of wage employees and GRAs on grant and org funds, and completes necessary forms (funding change forms, electronic personnel action forms, tuition and scholarship payments) regarding personnel funding;
- Processes direct expenses including travel, consultant payments, purchasing of goods, food and beverage authorizations, participant support payments, etc.;
- Assists the Director and Deputy Director in monitoring and tracking subcontract invoices;
- Coordinates required annual payroll certification documents;
- Monitors and reconciles grant and org expenses monthly. Completes journal vouchers and cost transfers for account corrections;
- Prepares regular grant budget forecasts/projections as requested by the Director and Deputy Director;
- Assembles yearly budget package for sponsor and provides additional support constructing submissions for other funding requests (re-budgets, supplementals, BOA, and other);
- Oversees the Center foundation account and coordinates incoming donations and expenses where appropriate; and
- Conducts all other grant-related activities as required.
- Coordinates with the Director, Deputy Director, and/or other Center and George Mason staff to support events and/or meetings related to the project;
- Assists when needed with coordination of space, rental equipment, travel, catering, and event and communications materials;
- Coordinates all fiscal aspects of events, such as P-card purchases, preparation of purchase orders, travel reimbursements, food and beverage forms, honoraria, etc.; and
- Assists at meetings or events if appropriate.
- Assists the Director, Deputy Director, and CINA team with scheduling internal and external meetings, acting as liaison to other university support staff schedulers;
- Assists the Director, Deputy Director, and CINA team with personal fund reimbursement, travel plans, airfare and registration purchases, pre-authorization and reimbursement preparation through Mason Finance Gateway;
- Serves as equipment liaison, tracking purchase and inventory of Center equipment purchased on the grant and with other fund sources;
- Coordinates and assists with HR functions, posting and processing wage and GRA positions, coordinating affiliate faculty materials, etc.; and
- Provides othe
Source : George Mason University