Chief of Staff - Hire Road, Inc.

Summary:

The Chief of Staff/Executive Assistant will provide general administrative support to the Owner and Chief Executive Officer. They will be responsible for providing proactive, high-quality administrative and clerical assistance. Responsibilities include scheduling meetings, making travel arrangements, and organizing busy daily calendars.

Chief of Staff/Executive Assistant Requirements:

• Manages a highly active calendar of appointments, completes expense reports, arranges complex and detailed travel plans, meal reservations, itineraries, and agendas, and compiles documents for travel-related
• Assist with preparation of agendas, materials, and notes for meetings
• Organize and prioritize work to ensure projects are completed in a timely and efficient manner
• Support onsite meetings between the CEO and guests to the office, including meeting set-up, catering, and welcoming guests
• Prepare or edit presentations using PowerPoint, ensuring that the finished product is error-free
• Record notes within meetings and communicate to the appropriate parties, when applicable
• Provide a bridge for smooth communication between Owner and CEO and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff
• Draft acknowledgment letters, draft and respond to personal correspondence, and other tasks
• Ability to write straightforward, concise, and professional emails, memos, reports, and other documents
• Follow up appropriately and keep OOP updated on things happening in the environment
• Maintain a positive working relationship with and communicate effectively with all business leaders
• Maintain an efficient office environment, including arranging office setup, coordinating other activities as needed, and participating in event planning/catering
• Ability to utilize organization and planning expertise to prioritize tasks, schedule meetings, and resolve conflicts without burdening the executive leader
• Prepare read-ahead material when appropriate
• Summarize correspondence, highlight key issues or topics of interest, and follow up to ensure proper and timely response
• Perform other duties as assigned

Chief of Staff/Executive Assistant Qualifications

• Five years or more of experience in an executive administrative role of a significant enterprise
• Bachelor’s degree (or equivalent experience) in business administration or similar field
• Excellent time management skills with discipline and a personal accountability mindset
• Excellent organizational skills with the ability to prioritize tasks
• Must have exceptional written and verbal communication skills with strong attention to detail with excellent proofreading skills
• Must be adept at resolving issues that arise
• Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant, or similar role
• Experience with Microsoft Outlook, PowerPoint, and Word
• Ability to anticipate tasks and how to do them
• Ability to maintain confidentiality

WHO WE ARE?

Choosing the Hire Road is about shared success, active and committed partnerships and relationships that last. Hire Road is solely focused on connecting highly skilled professionals with leading organizations. We are a solutions-based, results-oriented staffing company specializing in a wide range of industry specific practices. To put it simply, we recruit, screen and hire talented people for temporary and full-time positions.

This classification description is intended to indicate the general kinds of tasks and levels of work difficulty that are required of positions given this title and should not be construed as declaring what the specific duties and responsibilities of any position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of the employees under her/his supervision. The use of a particular expression or illustration describing duties shall not exclude other duties not mentioned that are of a similar kind or level of difficulty.

Equal Opportunity Employer