Chief Academic Officer - California College of ASU

Job Summary:

The Executive Assistant to California College of ASU CEO and Dean provides high-level executive support, ensuring the efficient operation of the executive office. The Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates outreach and external relations efforts and oversees special projects. The Executive Assistant will have the ability to exercise decorum, good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills.

Key Responsibilities:

1. Independently researches, prioritizes, and follows up on issues and concerns addressed to the CEO/Dean, including those of a sensitive and/or confidential nature; determines appropriate course of action, referral, and/or response.
2. Prepares and/or reviews correspondence and speeches for the CEO/Dean, including the preparation of presentations and decks.
3. Coordinates the day-to-day activities of the CEO/Dean and oversees the preparation and maintenance of a complex calendar and schedule.
4. Prepares financial and budgetary reports for the CEO/Dean.
5. Researches, analyzes and assists in developing policies for the College Dean’s Office and the College.
6. Coordinates goal setting and strategic planning of divisions reporting to the CEO/Dean.
7. Coordinates special internal and external facing events and projects.
8. Participates and represents the CEO/Dean on internal and external committees and task forces as directed.
9. Provides high level of administrative and logistical support to the CEO/Dean.
10. Performs other related duties as assigned.

Qualifications:

Knowledge, Skills and Abilities

1. Knowledge and understanding of College organization, goals and objectives, and policies and procedures.
2. Demonstrated leadership, decorum, and management skills.
3. Knowledge and proficient skill in Microsoft Office Programs, specifically Word, Excel, PowerPoint and other presentation software.
4. Strong interpersonal skills and the ability to effectively and professionally communicate, orally and in writing, with a wide range of audiences in a diverse community.
5. Excellent organizational and presentation skills.
6. Flexible hours as dictated by the needs of business for projects and meetings.
7. Ability to interact with departments within the College and to represent the CEO/Dean in a highly professional manner.
8. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
9. Ability to read, analyze, and interpret common scientific and technical journals, financial reports and legal documents.
10. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
11. Ability to effectively present information to top management, public groups and/or boards of directors.
12. Ability to define problems, collect data, establish facts, and draw valid conclusions.
13. Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff.

Minimum Requirements:

Education/Experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

A minimum of twelve (12) years of experience in a Senior Executive Administrative Assistant role, or a Master’s degree in Business Administration or related field and four (4) years of related experience, or a Bachelor’s degree in related field and eight (8) years of related experience.

Location and Salary:

This position will be located at the California College of ASU Campus in Los Angeles, California. The salary range is $70,000 - $89,000 based on experience and qualifications.

Working Conditions:

General office environment. Requires sitting for extended periods of time, standing, visual acumen, manual dexterity and fingering for working with computer keyboards.

Application Requirements:

To apply, submit a cover letter and resume. Applications will be reviewed on a weekly basis as necessary until the search is closed.

A background check is required for employment. California College of ASU is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Additional Information:

We are an Equal Opportunity Employer. Qualified applicants for employment with criminal histories are considered in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

To learn more about California College of ASU, please visit our website at http://www.californiacollege.asu.edu.

Please do not call or visit the campus to inquire about this position. All applications must be submitted via email. Applicants that do not fit the requirements of the position listed above will not be considered.

Job Type: Full-time

Pay: $70,000.00 - $89,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Senior executive administrative: 10 years (Preferred)
• Related: 4 years (Preferred)

Work Location: Hybrid remote in Los Angeles, CA 90015