Corporate Security Assistant - Logistics Management Institute

Overview

This entry-level position provides a wide variety of administrative support to LMI’s Security Department.

Responsibilities

• Assist the Facility Security Officer (FSO) in preparing and submitting appropriate security clearance applications.
• Prepare and disseminate revised procedures developed by the Special Security Officer (SSO) to interpret legislative initiatives and regulatory and requirements changes.
• Assist as needed with the internal badge key access system, including updating data such as names, access location, dates, times and lock downs.
• Check Physical Security System to reactivate expired badges and deactivate those that are damaged or destroyed.
• Acquire, track, and maintain badges granted by different government facilities.
• Track, inventory, and maintain other equipment and materials as needed.
• Prepare Visit Authorization Letters for personnel traveling abroad and/or requiring special access.
• Assist the Security Department personnel in handling incoming and outgoing classified documents, including preparing classified packages for mailing and receiving classified correspondence, determining custodial responsibility and storage requirements, and maintaining Document Accountability Records for transmittal, disposition, or destruction.
• Prepare fingerprint cards for security clearances or for LMI employees and transmit.
• Assist in conducting classified container audits.
• Assist in various administrative duties including auditing all classified machines, updating Defense Courier Service Cards, audit electronic safe logs, change safe combinations and conduct security self-inspections.
• Properly destroy/dispose of classified materials.
• Provide backup support to the receptionist during breaks and lunch and when the receptionist is out of the office.
• Advise LMI personnel on security matters requiring clear-cut explanations of regulations or procedures. Refer personnel to senior Security staff for resolution of more complex issues.
• Travel may be required, possibly including weekends.
• Perform all other tasks as directed by the Vice President, Security and FSO.

Qualifications

• Able to obtain a Top Secret Security Clearance.
• Proficiency with word processing systems, database and spreadsheet software.
• Strong interpersonal verbal and written communication skills and the ability to build and maintain professional relationships throughout the organization and with external contacts at all levels of the federal government and private industry.
• Strong time management, organizational and analytical skills.
• Must be self-directed and detail-oriented in completing assigned tasks.
• Able to adapt to constantly changing work environments and manage impact of shifting priorities.
• Able to maintain absolute confidentiality in all business matters.

SECURITY CLEARANCE STATEMENT:

Applicants selected for this position will be subject to a government security investigation and must meet eligibility requirements for access to classified information. For this position, LMI will only consider applicants with current security clearances or applicants who are eligible for security clearances. Please note that only U.S. Citizens are eligible for a security clearance.