CEO Executive Assistant - Shore Solutions Inc.

CEO Executive Assistant

Join a fast-growing, dynamic, Women-Owned Government Contracting Company and be a part of our family!

Shore Solutions is a Winner of the Best Places to Work in San Diego by the San Diego Business Journal! We offer 100% Medical, Dental, and Vision Coverage, 401K, Paid Sick Days, Personal Days, Vacation plans and so much more!

The Company: Shore Solutions is known for our Superior Customer Service. From our Active-Duty Service members on the front lines to our contracting officers who ensure mission readiness, we are honored to serve them, just as they serve our Country every day.

We specialize in: Providing procurement support for our heroes. Helping find the right solutions for the mission includes tactical gear to maintenance & repair items, medical equipment, office supplies, and furniture.

The Position: The role of the Executive Assistant is vital for the success of the CEO of Shore Solutions. This position is responsible to support and assisting the CEO/ President with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.  

Key Responsibilities:   

• • Meet with CEO twice a week (Monday 1 hr. – Monday check-in, alignment with goals for the week and Wednesday for 1 hour for task review) as well as check in with CEO periodically throughout the day ranging from 1 to 10 minutes each time, daily. 
  • Review’s CEO’s inbox for important bids and other business-related and time-sensitive notifications. Respond to emails on behalf of the CEO / Forward emails to the designated internal team member with a couple of sentences and re detailed description for clarity. 
  • Manages personal projects for CEO relating to estate and family projects and planning, as well as personal doctor appointments and medication to ensure CEO can work efficiently. 
  • Vistage, SDMAC, DVM, Reading Legacies management. 
  • Marketing projects – provide feedback, information, edits, and collaborate with our marketing area from the double story on all internal and external marketing projects. 
  • Write “message from CEO” and create a biweekly newsletter twice a month for the internal team. 
  • Hold a strong understanding of CEOs' likes and dislikes to efficiently support the CEO with little to no direction on all assigned tasks and requests.
  • Handle all business and personal information/plans/decisions with complete discretion.
  • Support CEO with all last-minute “911 emergencies” with little or no notice while ensuring to not lose track of what I was working on prior to shifting gears.
  • Prepare leadership team quarterly coaching sessions as well as create a coaching sessions spreadsheet for the entire internal team. 
  • Ensure to keep track of all tasks the CEO asks me to complete via Teams, Text, post-it notes on the desk, Phone Calls, Emails, and In-Person
  • Meetings by logging all tasks on NetSuite. 
  • Collaborate with CEO on business and personal ideas and projects. 
  • Performs other duties as assigned by the CEO. 
  • Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries. 
  • Maintains customer confidence and protects operations by keeping information confidential. 
  • Prepares reports by collecting and analyzing information. 
  • Secures information by completing database backups. 

Required Skills and Experience: 

• • 2+ years of demonstration as Executive Assistant. 
  • Experience in administration. 
  • High level of attention to detail and organization skills. 
  • Integrity.
  • Respect for others.
  • Ability to multitask and work under pressure.  
  • Understanding the level of importance of "exceptional service" is to the CEO's vision of the Company, for the customers, the vendors, and every team member. 
  • Excellent management, time-management, and problem-solving skills. 
  • Ownership - the ability to run with a task/objective and own it. 
  • High level of attention to detail and organization skills. 
  • Superior attention to detail and organizational expertise. 
  • Positive attitude and humility.
  • Exceptional communication skills (written and verbal). 
  • Proactivity. 

Desired Qualifications: 

• • Knowledge of Microsoft Office products and NetSuite/Oracle platforms. 
  • Strong writing/ re-writing and editing skills.
  • Experience in research, technical and creative writing.
  • Proven experience in optimizing accounting processes.
  • Strong verbal communication (phone calls).
  • Superior attention to detail and follow-up. 

Compensation:  

$ 20- $22/ hour and depending on experience, plus 100% paid medical benefits, PTO, and Annual Bonus based on performance. 

How to apply:   

• • Submit a resume.  
  • Submit a cover letter (applications without a cover letter will not be considered)   

Why Should You Apply? 

• • Great Position with Opportunities for Advancement. 

• • To Proudly Serve Our Military and Federal Agencies. 
• • Shore Solutions is a Winner of the Best Places to Work in San Diego. 
• • We offer an extensive Benefits Package/Employee Perk Program. 
• • Our Company has enjoyed substantial Growth yearly since its inception in 2011.