CEI Assistant Project Administrator - TranSystems Corporation

We are excited to share once again TranSystems has been recognized as a top 100 design firm by Engineering News-Record in 2024. TranSystems is committed to building strong relationships with our clients, partners, and communities, because we believe we can go farther together. We act with integrity, use resources wisely, and proactively enhance projects with new thinking for sustainable infrastructure solutions. Our team incorporates these core values every day: All-In Always - Passionate Problem Solvers -Driven to Serve. 

Interested in joining our team? Great! We’re looking for top talent to grow with our firm.

What you'll be challenged to do:

TranSystems has a tremendous growth opportunity for an Assistant Project Administrator in Orlando. The individual will assist the Project Administrator in managing the administrative and financial aspects of the project. Helps maintain liaison with client team and stakeholders to ensure scheduling and profit objectives are met. The individual will be afforded significant training and development opportunities and contribute extensively to a hospitality, industrial, or education project.

General responsibilities included:

• Support: Assist the Project Administrator in building and maintaining liaison with owner, design professionals, subcontractors, and vendors to facilitate construction activities with the objective to exceed client satisfaction and ensure project profitability.
• Financial Control: Help manage the financial aspects of contracts and protect the company's best interests by updating in-place quantities and compiling financial status reports.
• Change Order Management: Assist Project Administrator in managing the change order process including tracking, investigating, and settling all change order requests and ensuring relevant information is disseminated appropriately.
• Pay Applications: Assist Project Administrator in preparing owner pay applications and processing of contractor and material invoices.
• Project Meetings: Represent company in project meetings, assist in negotiation/strategy meetings, etc. Produce meeting minutes as directed by the Project Administrator or Senior Project Engineer.
• Actively engages multiple perspectives when solving problems, seeks to learn from peers, and encourages reciprocal learning among team members.
• Actively advocates for full inclusion in the workplace, fostering an environment that welcomes diversity and values equity for all employees, partners, clients, and the communities that TranSystems serves.

What you bring to our firm:

• High School Diploma or Certificate of High School Equivalency. 
• For personnel with Engineering, Engineering Technology, or Construction Management degrees: One (1) year of engineering experience in relevant transportation projects.
• For personnel without Engineering, Engineering Technology, or Construction Management degrees: Six (6) years of responsible and related engineering experience / Two (2) of those years involved in construction of relevant transportation projects
• FDOT Advanced MOT
• May obtain with six (6) months after Project NTP if holding a current FDOT Intermediate MOT certificate
• CTQP Final Estimates Level II

Work Environment:

• The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, depending on field assignments. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and outside weather conditions. The noise level in the work environment is usually moderate, however, construction and field assignments can be severe (i.e. Airport noise, inside factories, construction equipment, jack hammers, etc).
• The employee frequently is required to stand, walk, talk or hear, and drive a car. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus.

Featured Benefits: 

• Access to company vehicle provided for inspection work.
• Comprehensive health benefits package including wellness, maternity/paternity leave, and employer paid AD&D, STD, and LTD.
• 401(k) company match
• Vacation accrual separate from sick time.
• Eleven (11) paid holidays for 2024 with the option to substitute 2 holidays for employees to celebrate other day(s) of significance.
• Six (6) day winter break in 2024 that is included in the paid holiday schedule.

TranSystems is proud to be an equal opportunity / affirmative action employer and ensures nondiscrimination and equal employment opportunity in all programs and activities in accordance with all applicable laws and regulations. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, age, national origin, pregnancy status, marital status, sexual orientation, genetic information, citizenship status, disability, protected Veteran status or any other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law).

As the employer of choice, we are committed to action and strive for a company that reflects the vast diversity of our country and the communities we serve. TranSystems is committed to embracing diversity in all forms, including race, culture, age, sexual orientation, gender identity, disability, veteran status, thought and religious background. We acknowledge the impacts of prejudice and discrimination on historically underserved communities. We commit to establishing a more diverse, inclusive and positive work environment that drives innovation.

Recruiters or staffing agencies: TranSystems is not obligated to compensate any external recruiter or search firm who presents a candidate, their resume, or profile to a TranSystems employee without 1) a current, fully-executed agreement on file and 2) being assigned to the open position (as a search) via our applicant tracking solution.