Carlin | Deductions Management Specialist - C.A.

Who We Are 

• At C.A. Carlin, we take brands to new heights. We are one of the leading privately held sales agencies in the industry. Thanks to nimble growth and associations with our operating partners, C.A. Fortune and C.A. Ferolie, we have built brand value that is unlike any other in the CPG industry. 

What We Do 

• Since our start in 1962, we have built industry relationships on the foundation of trust and action. We turn information into insight. We convert insight into programs. We drive programs that consistently deliver results to our clients, on their timeline. 
• We have more than 300 associates and multiple offices throughout the country. We represent top brands in many categories such as confection, snack, grocery, beverage, frozen, dairy etc. 

Overview of the Role 

• The Deduction Management Specialist will be responsible for deduction management and check requests along with effectively researching, analyzing, documenting, and resolving a variety of deduction claim types in accordance with client specific standards and procedures. 
• Hybrid; In-office 3 days a week/ remote 2 days a week; must be local to Schaumburg, IL  
• At C.A. we're not looking for perfection, just people that want to commit to a us and grow their careers long-term. We are on a mission to build better brands that inspire healthier lifestyles for consumers and their families. If you're looking for a sign to apply, here it is! 

What You'll do at C.A. Carlin 

•  Provide excellent, timely, accurate and professional customer service  
• Verify the validity of invoicing discrepancies by means of researching customer claims 
• Communicate effectively both verbally and written with various departments within the company, clients, and customers to resolve deduction inquiries 
• Responsible for monitoring and maintaining the open AR balance for assigned accounts 
• Prioritize workflows for all aged claims, including follow up, resolution, and pursuing repayment 
• Gather claim documentation, investigate claims, analyzing to validate customer deductions 
• Work on a variety of web-based client systems 
• Work with Account Receivable to resolve disputes on customer invoices 

What You Should Bring to the Table 

• Proficient in Microsoft Office (Outlook, Word, Excel), and Adobe Acrobat  
• Extremely organized and detail-oriented; enjoys working tasks to completion 
• Strong written and verbal communication skills 
• Creative Problem solver with strong analytical skills who strives for results 
• Great data entry skills with and attention to detail 
• Highly resourceful team-player, with the ability to also be effective independently 

You Will Stand Out if You Have 

• Prior experience with deductions  
• Prior experience with a broker/manufacturer 
• Prior experience with QuickBooks, Synectics, Adesso, Vistex, AFS a plus but willing to train the right person 

Perks 

• 16 days of PTO 
• 11 paid company holidays per year
• 2 paid volunteer days per year
• 3 months fully paid parental leave (regardless of gender)
• Medical, dental, and vision
• Paid company life insurance
• 401k with company match
• Summer hours (half day Fridays from Memorial Day thru Labor Day) 

Come As You Are 

C.A. Carlin is committed to making our company more inclusive. Diversity fuels our innovation and better connects us to our clients, our colleagues, and our communities. Based on research, we know that women and other marginalized groups tend to apply to roles only when their experience perfectly matches the job description. That said, we encourage you to apply if you meet the majority of qualifications, especially if this role aligns with your career trajectory.