C-Suite Executive Assistant for Global Shipping Firm! - $50k Base Salary, Generous Bonus Structure a at ScoutLab.io

ScoutLab represents a privately held full-service logistics company that is in the midst of a hyper growth phase. This industry-leading firm provides TL and LTL transportation to 49 states, has a global reach, and over 1 million square feet of warehouse space spread across 6 facilities throughout the United States offering direct -to-consumer fulfillment services.

About the company

This 625 - employee, privately funded firm does over $20M in yearly revenue and has been in business for over 25 years. They just broke ground on a new $65M Headquarters and are seeking an Executive Assistant to the COO.

The Company is an asset-based freight forwarder with over 500 tractor - trailers and 6 strategically located warehouses across the country – 1M sq ft and growing. With a commitment to excellence, they offer a comprehensive range of transportation services tailored to meet the unique needs of their clients.

From freight forwarding and warehousing to supply chain management, their experienced team leverages cutting-edge technology and industry expertise to deliver seamless, cost-effective solutions. At The Company, they pride themselves on their dedication to customer satisfaction and the ability to drive success through innovative logistics strategies.

Whether it is fulfillment & Distribution, Truckload/LTL/TL, or E-commerce order fulfillment, The Company is the industry leader.

About the role

• Executive Assistant to the COO, hybrid role. Must live in the Chicagoland area.

• $50k+ base salary, generous bonus structure, full benefits, and paid time off round out the pay package.

• MUST have 2-3 years of Executive Assistant experience, C-level assistance experience is preferred.

• Excellent writing and communication skills are required.

• Experience with social media and project management move you to the top of the list.

• Proficient in Word, Excel, PowerPoint, email and calendars.

Official Job Description

Reporting directly to the COO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison for the COO to all senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects.

The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Key Responsibilities

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Arrange travel and accommodations for executives. Prepare expense reports.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
• Manage the Executive's contacts
• Assist in preparing and managing presentations and decks.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.

Qualifications

• Bachelor's degree preferred.
• 2-3+ years of related experience required in working in an executive assistant role supporting C-Level executives.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Flexible hours as dictated by the needs of business for projects and meetings.
• Experience with social media management and emerging media.