Buyer I at SOFIE

Title | Buyer 1

Location | Corporate Dulles, VA

Department | Purchasing

Reports To | Procurement Director

Overview

Negotiates and purchases standard materials, equipment, and services from approved suppliers in accordance with established procedures and within authorized monetary purchasing levels. Places purchase orders for required items in support of program needs. Assists pharmacy personnel as needed with materials and materials status. This position typically works under close supervision and direction.

Essential Duties and Responsibilities

• Reviews requisition orders (RO) and confers with requesting department(s) regarding requirements, specifications, quantity, quality, and delivery dates.
• Assures that purchase requisitions are fully authorized and places purchase orders in accordance with all department regulations and procedures.
• Provides sourcing recommendations to requisitioners as requested.
• Procures routine/standard items (COTs) and services of specific commodity groups.
• Assists in the investigation and interviewing of new suppliers as possible sources.  Works with accounting and new suppliers to establish accounts by gathering required information.
• Follows-up on order status with suppliers and expedites as required. Maintains accurate delivery date information in the purchasing database and communicates delivery information to internal end users.
• Handles adjustments with vendors involving replacement of non-conforming materials to purchase specifications.
• Processes Good Receipts (GR) per company policy.
• Assures that all purchasing records are maintained in accordance with company policies and procedures.
• Supports new business development by providing quotations/estimates to the material cost estimating department as requested.
• Supports department goals for minimum vendor delinquencies, timely purchase requisition placement, and timely processing of rejections and cost estimating proposals.
• Participates in total quality management and continuous process improvement efforts.
• Keeps informed of current and developing market conditions.
• Develop a thorough knowledge of business systems and tools associated with the role, including SAP. 

Qualifications

• Two-year degree or equivalent in materials management, business administration or closely related discipline
• Ability to evaluate quotations against specifications and to effectively negotiate and communicate with vendors Basic computer skills including the ability to perform word processing and utilize computer spreadsheet programs. 
• Must be able to manage and prioritize many assignments simultaneously and work under deadlines.
• Minimal travel is expected in this role.

The description provided above is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.  Duties, responsibilities, and requirements may change over time and according to business need.