Buyer Assistant - J. Paul Getty Trust, The

Diversity, Equity, Accessibility, and Inclusion at Getty:Getty believes diversity, equity, accessibility, and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve and includes individuals who bring a diversity of values and experiences. Individuals of color, women, LGBTQIA+, veterans, and persons with disabilities are encouraged to apply. Job Summary:

Supports the Product Development team with back office business operations with a focus on ensuring consistent stock levels for Center, Villa, and online stores in support of Getty's mission and programs, and to enhance the visitor experience. Additional duties include managing the placement of orders for custom product reorders, maintaining project files and virtual archives, order payments, and reporting.

Major Job Responsibilities:

• Works with General Merchandise Manager, Product Development Coordinator, and other members of the Product Development team to maintain ideal stock levels for Center, Villa, and online stores.
• Works with Inventory Planner to determine order quantities, location allocations, and timing of merchandise deliveries.
• Places replenishment orders with suppliers and enters these into the inventory management program.
• Provides updates to Warehouse and Sales Teams on reorder ETAs.
• Performs QC checks of delivered goods upon arrival and provides receiving and allocation instructions to warehouse team.
• Oversees timely invoice payments by credit card, ACH, check, or wire transfer.
• Assists with having new product arrivals added to the Online store by preparing, then entering marketing copy into the inventory management program, coordinating product photography needs/uploading images, and notifying web team when items are ready for export.
• Maintains virtual product archive by uploading digital image assets and entering reference information for new product arrivals to online databank.
• Organizes, updates, and maintains accuracy of all custom project file data- P&Ls, POs, invoices, vendor estimates, etc.
• Reviews Online out-of-stock reports and communicates updates to the web team.
• May be called upon to assist with in-store product merchandising/display setup.

Qualifications:

• GED/High School diploma
• Some college preferred and relevant related experience in specialty retail/bookstore
• 2-3 years Assistant Buyer or related support experience in a merchandise environment

Knowledge, Skills and Abilities:

• Strong accounting, math, and analytical skills.
• Knowledge of inventory control systems and procedures.
• Proficiency in Microsoft Excel.
• Familiarity with budget management, financial reporting, and sales projections.
• Must be comfortable in a deadline-driven environment.
• Requires high attention to detail, strong time management skills, confident oral and written communication skills, and flexibility to react to the ever-changing needs of a fast-paced business.

Benefits and Perks:

Here are just some examples that Getty offers/provides for full-time employees:

 

• Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
• 403(b) Employee Investment retirement plan – with up to 5% Getty Match
• Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
• Educational Assistance and professional development
• Paid Vacation, Sick and Personal Days
• 12 Paid Holidays
• Many positions have bi-weekly Off-Fridays
• On-Site Fitness Center at Getty Center
• Community service opportunities

 

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.  

Equal Opportunity Employer:We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.