Business Services Spec 2-USD|USP - Varite, Inc
San Jose, CA
About the Job
Pay rate range: $45-50/hr.
Job details:
Job title: Business Services Spec 2-USD|USP
Location: San Jose CA
Duration: 03 months
Business Services Specialist
Job summary:
The Workplace Experience (WX) team creates inspiring spaces and innovative services that bring client's culture and values to life. We manage the services and programs that help make client a great place to work - from how we design energizing and collaborative workspaces, create healthy food experiences, provide total wellness fitness options, to delivering inclusive environments where our employees can thrive.
WX provides essential services in accelerating and supporting the business for corporate real estate, facilities operations, and infrastructure maintenance of the workplace. Our Business Services programs are critical to the engagement and success of employees and reinforces the strong culture client is known for. The Business Services Manager plays a key role in those initiatives, overseeing daily tasks and deliverables associated with providing services to employees.
Job Location:
Based in San Jose, CA, the Business Services Manager Services has responsibilities within the San Jose client headquarters campus facilities and in service of its employees.
Job Requirements:
This position works closely with the Facilities Manager and Space Planners, other Facilities Support Program Manager(s), General Technicians, as well as the overall WX organization as needed. The Business Services Manager has responsibilities for the daily management of Business and Employee Services including management of on-site cafe and food services; the scheduling, planning, and execution of on-site events; on-site shipping and receiving services; relationships with third-party suppliers. The individual works cross-functionally with teams that support these services. This position requires exceptional organizational skills, experience with operational financial planning, and the ability to work independently as well as cross-functionally with various WX teams.
This position requires strong internal customer focus, strong critical thinking skills, and an ability to be flexible and adaptable with constantly changing deliverables, and is directly responsible for the following:
Responsibilities:
Job details:
Job title: Business Services Spec 2-USD|USP
Location: San Jose CA
Duration: 03 months
Business Services Specialist
Job summary:
The Workplace Experience (WX) team creates inspiring spaces and innovative services that bring client's culture and values to life. We manage the services and programs that help make client a great place to work - from how we design energizing and collaborative workspaces, create healthy food experiences, provide total wellness fitness options, to delivering inclusive environments where our employees can thrive.
WX provides essential services in accelerating and supporting the business for corporate real estate, facilities operations, and infrastructure maintenance of the workplace. Our Business Services programs are critical to the engagement and success of employees and reinforces the strong culture client is known for. The Business Services Manager plays a key role in those initiatives, overseeing daily tasks and deliverables associated with providing services to employees.
Job Location:
Based in San Jose, CA, the Business Services Manager Services has responsibilities within the San Jose client headquarters campus facilities and in service of its employees.
Job Requirements:
This position works closely with the Facilities Manager and Space Planners, other Facilities Support Program Manager(s), General Technicians, as well as the overall WX organization as needed. The Business Services Manager has responsibilities for the daily management of Business and Employee Services including management of on-site cafe and food services; the scheduling, planning, and execution of on-site events; on-site shipping and receiving services; relationships with third-party suppliers. The individual works cross-functionally with teams that support these services. This position requires exceptional organizational skills, experience with operational financial planning, and the ability to work independently as well as cross-functionally with various WX teams.
This position requires strong internal customer focus, strong critical thinking skills, and an ability to be flexible and adaptable with constantly changing deliverables, and is directly responsible for the following:
Responsibilities:
- Manages the food services program for San Jose HQ site, including cafe , barista service, and breakroom snack and beverage programs.
- Manages local shipping and receiving (S&R) team (serving San Jose, Santa Clara, San Francisco) and working with other Americas sites to coordinate and streamline S&R operations
- Manages the receptionists at the San Jose HQ, including mandatory check-in of employees, visitors, contractors and vendors
- Coordinates site-wide events and departmental events within the facility; resolves schedule changes and conflicts
- Daily, direct end-user interaction that requires high-level interpersonal skills; many interactions are directly with senior executives in a headquarters environment
- Coordinates with Space Planning teams for building space planning assignments
- Manages and schedules Work Order requests that are assigned to Business Services & San Jose Space Planning Departments through the IWMS/CMMS platforms
- Coordinate with internal customers, including overall WX team, on upcoming projects, which could include but are not limited to capital construction, conference room management, furniture reconfigurations and management, event planning/set-up, communications, moves and/or data laboratory changes, organization, and inventory management for storage spaces
- Management of office supply inventory, ordering and distribution in San Jose and Santa Clara locations
- Collection and analysis of data for metrics and monthly reporting, and creation of SOPs
- Administrative duties including correspondence, work orders, reports, and maintenance of appropriate files
- Maintains relationships with vendors, suppliers and customers
- Coordinates with the national laptop return program for off-boarded employees
- Manages required and business-related internal signage and bulletin boards
- Ensures all operations under purview adhere to and remain in compliance to all company policies, guidelines, and objectives
- Coordinates closely with Ergonomics Team to schedule and track any necessary accommodations
- Performs additional job duties as requested.
- A Bachelor's degree or equivalent from four-year college or technical school
- Direct experience with the management of a significant corporate food service program
- Minimum six years related experience and/or training or equivalent combination of education and experience
- Strong time management and multitasking skills, along with a high attention to detail
- Commitment to high levels of communication between teams and customers
- Commitment to high levels of customer service and direct customer interaction
- Ability to respond to inquiries or complaints from clients, coworkers, and/or supervisor in a professional manner, with excellent oral and written communication skills
- Proficiency with Microsoft Office Suite, especially Excel, as well as work-order and/or inventory management systems is highly desirable
- High attention to detail Ability to work well as part of a team
- Show high levels of enthusiasm, initiative and quality work performance.
Source : Varite, Inc