Business Services Associate (Executive Assistant) - Canon USA & Affiliates
PRINCETON, NJ
About the Job
Overview
The Business Services Associate will provide executive administrative support, streamlining processes, communication and activities across the business unit.
Responsibilities
+ Partner with business leaders and their teams to understand business strategy, products, processes, and systems and to support the day-to-day operations of their department
+ Gain an understanding of key business initiatives and anticipate the future needs of their team. Based on independent knowledge and understanding, draft agendas, presentations, meeting materials as requested
+ Collaborate with other Business Services Associates and functional areas (Travel, Finance, IT, Contract Administration, etc.) to identify opportunities to streamline workflows, to prioritize key business activities and develop solutions
+ Develop and maintain strong, credible relationships across business units and deliver business results
+ Respond to changing situations and encourage and help others to do the same
+ Manage conflicting priorities and be comfortable in a fast-paced environment
+ Independently resolve moderately complex problems and issues under general supervision using appropriate judgment, discretion, and knowledge
+ Manage all operational detail and issues independently-take ownership for completion
+ Prepare reports or replies to inquiries, selecting relevant information from a variety of sources
+ Assist in moderately complex project coordination and support departmental initiatives
+ Manage complicated business calendars in Outlook
+ Maintain confidential records and files
+ Assist with agendas, presentations, handouts, and other written materials for distribution at meetings
+ Manage meetings with internal and external customers (scheduling, meeting invites, prepare agendas and collect and distribute materials for meetings, assist in writing meeting minutes, etc.)
+ Manage complex travel schedules-both domestic and international. Complete expense reports following company guidelines
+ Ethics & Compliance – Complete required SOPs in designated time frame
+ Complete all requests in time frame allotted
+ Mentor and develop Administrative Assistants, as required
+ Performed other assigned tasks as needed
Qualifications
+ Minimum of 3+ years of experience working in a fast-paced, Corporate environment
+ Experience working in the pharmaceutical industry preferred
+ Generally, supports VP(s) & Teams
+ Proactive and solution minded. Able to make independent and high-quality decisions
+ Strong business acumen (know all aspects of the company and business including the various programs and personnel to ensure efficient operations)
+ Must be creative and innovative
+ High level of proficiency with all Microsoft Office Suite applications; tech savvy, strong computer skills
+ Exhibits outstanding customer service; keeps customer first
+ Results and quality driven
+ Dependable, dedicated; strong team player
+ Demonstrates professional judgment and strong decision-making ability based on company policy and precedent; able to work with minimal supervision.
+ Excellent interpersonal skills to manage interaction with all levels of internal staff and outside contacts
+ Exceptional oral and written communications skill
+ Ability to manage multiple projects and priorities, some project management experience required.
+ Ability to track action items, metrics and timelines
+ Capable of managing, coordinating and consolidating slide decks
+ Highly organized, proactive, and motivated; ability to think strategically
+ High energy; calm under pressure
+ Flexible schedule and ability to work late hours if needed due to project demands
+ 3 P’s – Passion, Positivity, and Productivity
What We Offer:
Competitive pay & benefits!
Comprehensive training and development programs that prepare employees to advance from within.
A company focused on creating a positive work and client environment.
Employee discounts on entertainment, products, and services nationwide!
_Come Join Our Team!_
Job Locations _US-NJ-PRINCETON_
Posted Date _5 months ago_ _(11/10/2023 4:55 PM)_
_Requisition ID_ _2023-16994_ _# of Openings_ _1_ _Category (Portal Searching)_ _Administrative/Clerical_ _Position Type (Portal Searching)_ _Regular Full-Time_
The Business Services Associate will provide executive administrative support, streamlining processes, communication and activities across the business unit.
Responsibilities
+ Partner with business leaders and their teams to understand business strategy, products, processes, and systems and to support the day-to-day operations of their department
+ Gain an understanding of key business initiatives and anticipate the future needs of their team. Based on independent knowledge and understanding, draft agendas, presentations, meeting materials as requested
+ Collaborate with other Business Services Associates and functional areas (Travel, Finance, IT, Contract Administration, etc.) to identify opportunities to streamline workflows, to prioritize key business activities and develop solutions
+ Develop and maintain strong, credible relationships across business units and deliver business results
+ Respond to changing situations and encourage and help others to do the same
+ Manage conflicting priorities and be comfortable in a fast-paced environment
+ Independently resolve moderately complex problems and issues under general supervision using appropriate judgment, discretion, and knowledge
+ Manage all operational detail and issues independently-take ownership for completion
+ Prepare reports or replies to inquiries, selecting relevant information from a variety of sources
+ Assist in moderately complex project coordination and support departmental initiatives
+ Manage complicated business calendars in Outlook
+ Maintain confidential records and files
+ Assist with agendas, presentations, handouts, and other written materials for distribution at meetings
+ Manage meetings with internal and external customers (scheduling, meeting invites, prepare agendas and collect and distribute materials for meetings, assist in writing meeting minutes, etc.)
+ Manage complex travel schedules-both domestic and international. Complete expense reports following company guidelines
+ Ethics & Compliance – Complete required SOPs in designated time frame
+ Complete all requests in time frame allotted
+ Mentor and develop Administrative Assistants, as required
+ Performed other assigned tasks as needed
Qualifications
+ Minimum of 3+ years of experience working in a fast-paced, Corporate environment
+ Experience working in the pharmaceutical industry preferred
+ Generally, supports VP(s) & Teams
+ Proactive and solution minded. Able to make independent and high-quality decisions
+ Strong business acumen (know all aspects of the company and business including the various programs and personnel to ensure efficient operations)
+ Must be creative and innovative
+ High level of proficiency with all Microsoft Office Suite applications; tech savvy, strong computer skills
+ Exhibits outstanding customer service; keeps customer first
+ Results and quality driven
+ Dependable, dedicated; strong team player
+ Demonstrates professional judgment and strong decision-making ability based on company policy and precedent; able to work with minimal supervision.
+ Excellent interpersonal skills to manage interaction with all levels of internal staff and outside contacts
+ Exceptional oral and written communications skill
+ Ability to manage multiple projects and priorities, some project management experience required.
+ Ability to track action items, metrics and timelines
+ Capable of managing, coordinating and consolidating slide decks
+ Highly organized, proactive, and motivated; ability to think strategically
+ High energy; calm under pressure
+ Flexible schedule and ability to work late hours if needed due to project demands
+ 3 P’s – Passion, Positivity, and Productivity
What We Offer:
Competitive pay & benefits!
Comprehensive training and development programs that prepare employees to advance from within.
A company focused on creating a positive work and client environment.
Employee discounts on entertainment, products, and services nationwide!
_Come Join Our Team!_
Job Locations _US-NJ-PRINCETON_
Posted Date _5 months ago_ _(11/10/2023 4:55 PM)_
_Requisition ID_ _2023-16994_ _# of Openings_ _1_ _Category (Portal Searching)_ _Administrative/Clerical_ _Position Type (Portal Searching)_ _Regular Full-Time_
Source : Canon USA & Affiliates