Business Operations Procure to Pay Specialist - Pioneer Data Systems
Groton, CT 06340
About the Job
Position Details:
Our client, a world-leading Pharmaceutical Company in Groton, CT is currently looking for a Procurement Specialist to join their expanding team.
Job Title: Procurement Specialist / Purchase Order Management / Hybrid Work
Duration: 12 months contract, extendable up to 36 months
Location: Groton, CT
Hybrid: Onsite 3 days / week
Note:
The client has the right-to-hire you as a permanent employee at any time during or after the end of the contract.
You may participate in the company group medical insurance plan
Job Description:
Business Operations Procure to Pay Specialist
Summary:
This position is a member of the Innovative Sciences Operations functional line within Global Clinical Supply (GCS), responsible for supporting the business operations team.
The Business Operations Procure to Pay Specialist will manage purchase orders requisition process supporting various GCS teams (such as but not limited to Clinical Resource Sourcing Strategy (CRSS) and Clinical Supply Operations (CSO) including review quotes, raise POs, request approvals, manage associated documents and resolve discrepancies.
Support Clementine processes including adding purchase order details, maintaining packaging data, updating fields, creating reports and other duties as required.
They will also work with the Director of Business Operations and Business Operations colleagues to create and maintain reports to support budget, forecasting including analyzing reconciliation of planned vs. actual spend.
Assist with raising POs, tracking invoicing and accruals, checking the PO 2 Way Match report, contract extensions and other certificate approvals related to contractors.
Responsible for supporting operational reporting by gathering monthly metrics related to PO approved/spent/saved, discrepancies, packaging cost, and other as needed.
They will support various projects as assigned by the Director of Business Operations or designee and perform general administrative duties as prescribed by the Director of GCS Business Operations or designee.
Responsibilities:
Raise purchase orders for various GCS teams such as but not limited to Clinical Resource Sourcing Strategy (CRSS) and Clinical Supply Operations (CSO) and other colleagues as appropriate. Monitor CSP PO Mailbox and raise any new Purchase Orders in Ariba within required timeframe
Review quotes for correct legal entities, procurement fees and additional Value Add Tax
Interface with various teams within GCS as well as key stakeholders such as Finance and/or Procurement to gain necessary approvals to proceed with requested purchase order amount
Manage documents associated with POs such as quote or Statement of Work (SOW) and ensure proper signature is obtained and documents are attached to the purchase requisition, extend end dates and/or close purchase orders as needed
Assist with various Clementine processes as needed including updating Clementine Local Source Module and Clinical Supply Packaging Module with purchase order details by country and product
Review Invoices and communicate back to supplier and/or requestor any discrepancies working with vendor, business contacts, finance and procurement to resolve issues
Create and maintain reports to support budget, forecasting including analyzing reconciliation of planned vs. actual spend
Assist with raising POs, tracking invoicing and accruals, checking the PO 2 Way Match report, contract extensions and other certificate approvals related to contractors
Responsible for supporting operational reporting by gathering monthly metrics related to PO approved/spent/saved, discrepancies, packaging cost, contractor cost and other as needed
Working with Business Intelligence and other GCS colleagues increases productivity by developing automated reporting/forecasting/transferrable cost and data analysis tools. This will include the creation of standard and ad-hoc reporting tools and dashboards
Make recommendations for reporting improvements and optimization by analyzing and interpreting past results, performing analysis and identifying trends
In collaboration with the Director of Business Operation, work on projects as assigned and develop strategic forecasting and planning decisions for projects based upon consideration to the level of quality, customer service, delivery reliability and cost of operations
Build and maintain strong relationships with internal GCS business lines, Finance, Project Managers, Clinical Supply Packaging and other external business lines as well as external customers and vendors
Perform general administrative duties
Qualifications:
Bachelor's degree in Management, Accounting, Finance, Computer Science, Statistics, Mathematics, Economics or related field from an accredited four-year college or university or equivalent combination of education and experience
A minimum of 2+ years of relevant experience in an administrative type function preferably in finance or procurement related role. Experience managing a budget is a plus
Microsoft Office and Excel skills- Pivot tables, and similar tools
Strong planning, prioritization, and organization skills
High attention to detail
Ability to manage and prioritize multiple tasks/requests simultaneously under time constraints across global time zones and meet deadlines in a professional manner
Strong listening, written and verbal communication skills and negotiation skills with demonstrated ability to effectively manage customer relations
Experience with Ariba Spend Management or other related procurement tools is a plus
Data Analysis skills is a plus
Location:
This is a hybrid role in Groton, CT; candidates will be required to report onsite 3 days per week
Our client, a world-leading Pharmaceutical Company in Groton, CT is currently looking for a Procurement Specialist to join their expanding team.
Job Title: Procurement Specialist / Purchase Order Management / Hybrid Work
Duration: 12 months contract, extendable up to 36 months
Location: Groton, CT
Hybrid: Onsite 3 days / week
Note:
The client has the right-to-hire you as a permanent employee at any time during or after the end of the contract.
You may participate in the company group medical insurance plan
Job Description:
Business Operations Procure to Pay Specialist
Summary:
This position is a member of the Innovative Sciences Operations functional line within Global Clinical Supply (GCS), responsible for supporting the business operations team.
The Business Operations Procure to Pay Specialist will manage purchase orders requisition process supporting various GCS teams (such as but not limited to Clinical Resource Sourcing Strategy (CRSS) and Clinical Supply Operations (CSO) including review quotes, raise POs, request approvals, manage associated documents and resolve discrepancies.
Support Clementine processes including adding purchase order details, maintaining packaging data, updating fields, creating reports and other duties as required.
They will also work with the Director of Business Operations and Business Operations colleagues to create and maintain reports to support budget, forecasting including analyzing reconciliation of planned vs. actual spend.
Assist with raising POs, tracking invoicing and accruals, checking the PO 2 Way Match report, contract extensions and other certificate approvals related to contractors.
Responsible for supporting operational reporting by gathering monthly metrics related to PO approved/spent/saved, discrepancies, packaging cost, and other as needed.
They will support various projects as assigned by the Director of Business Operations or designee and perform general administrative duties as prescribed by the Director of GCS Business Operations or designee.
Responsibilities:
Raise purchase orders for various GCS teams such as but not limited to Clinical Resource Sourcing Strategy (CRSS) and Clinical Supply Operations (CSO) and other colleagues as appropriate. Monitor CSP PO Mailbox and raise any new Purchase Orders in Ariba within required timeframe
Review quotes for correct legal entities, procurement fees and additional Value Add Tax
Interface with various teams within GCS as well as key stakeholders such as Finance and/or Procurement to gain necessary approvals to proceed with requested purchase order amount
Manage documents associated with POs such as quote or Statement of Work (SOW) and ensure proper signature is obtained and documents are attached to the purchase requisition, extend end dates and/or close purchase orders as needed
Assist with various Clementine processes as needed including updating Clementine Local Source Module and Clinical Supply Packaging Module with purchase order details by country and product
Review Invoices and communicate back to supplier and/or requestor any discrepancies working with vendor, business contacts, finance and procurement to resolve issues
Create and maintain reports to support budget, forecasting including analyzing reconciliation of planned vs. actual spend
Assist with raising POs, tracking invoicing and accruals, checking the PO 2 Way Match report, contract extensions and other certificate approvals related to contractors
Responsible for supporting operational reporting by gathering monthly metrics related to PO approved/spent/saved, discrepancies, packaging cost, contractor cost and other as needed
Working with Business Intelligence and other GCS colleagues increases productivity by developing automated reporting/forecasting/transferrable cost and data analysis tools. This will include the creation of standard and ad-hoc reporting tools and dashboards
Make recommendations for reporting improvements and optimization by analyzing and interpreting past results, performing analysis and identifying trends
In collaboration with the Director of Business Operation, work on projects as assigned and develop strategic forecasting and planning decisions for projects based upon consideration to the level of quality, customer service, delivery reliability and cost of operations
Build and maintain strong relationships with internal GCS business lines, Finance, Project Managers, Clinical Supply Packaging and other external business lines as well as external customers and vendors
Perform general administrative duties
Qualifications:
Bachelor's degree in Management, Accounting, Finance, Computer Science, Statistics, Mathematics, Economics or related field from an accredited four-year college or university or equivalent combination of education and experience
A minimum of 2+ years of relevant experience in an administrative type function preferably in finance or procurement related role. Experience managing a budget is a plus
Microsoft Office and Excel skills- Pivot tables, and similar tools
Strong planning, prioritization, and organization skills
High attention to detail
Ability to manage and prioritize multiple tasks/requests simultaneously under time constraints across global time zones and meet deadlines in a professional manner
Strong listening, written and verbal communication skills and negotiation skills with demonstrated ability to effectively manage customer relations
Experience with Ariba Spend Management or other related procurement tools is a plus
Data Analysis skills is a plus
Location:
This is a hybrid role in Groton, CT; candidates will be required to report onsite 3 days per week
Source : Pioneer Data Systems