Business Operations Associate - Go McPherson

Job Description 

Job Title:  Business Operations Associate                    

POSITION SUMMARY:

Serves as the liaison between the Business Operations Manager and the Water Park. Assists to ensure all business procedures are followed for the Water Park, MRC and YMCA.  Thinks, communicates and behaves as a cause-driven leader and role model for other staff and members when it comes to desired staff behaviors; promotes youth development, healthy living, and social responsibility in all job-related functions.

ESSENTIAL FUNCTIONS include the following, other duties may be assigned:

1.    Assists the Business Manager; as needed with all day to day accounting and operations of the YMCA and MRC.  This includes payroll backup and accounts payable.

2.    Schedules all tournaments, field usage for all teams including contracts and billing.  Works closely with the facility supervisor.

3.    YMCA Asset records

4.    MRC Asset records

5.    Cover duties as needed when other staff members are on vacation or sick.

6.    Provide administrative support to the Program Director over youth sports which includes processing volunteer files.

7.    Manages the check out of keys and key cards for all facilities used by MRC and YMCA. 

8.    Supports assigned aspects of the annual YMCA support campaign.

9.    Marketing Support (Web Sites, Social Media, Photography, Ads, etc.) for all areas including flyers and the MRC summer brochure.

YMCA COMPETENCIES (Leader):

Mission Advancement: Accepts and demonstrates the Ys values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund-raising.

Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.

Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.

Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

QUALIFICATIONS:

1.    Bachelor's degree in Business preferably in accounting or equivalent work experience in the accounting field with governmental experience.

2.    Understanding of basic accounting concepts and applications including cash reconciliation, accounts receivable, accounts payable and personnel files.

3.    Experience with standard business software and office machines.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk and talk and hear.  The employee frequently is required to sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.  The employee is occasionally required to taste or smell.  The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include distance vision, and depth perception.