Business Office Assistant - Allenbrooke Nursing and Rehabilitation Center, LLC

Business Office Assistant

Allenbrooke Nursing & Rehabilitation Center is seeking a Business Office Assistant

Under the direction of the Business Office Manager, this position coordinates and performs business office functions in accordance with sound accounting practices including, but not limited to admission financial review, accounts receivable, accounts payable, payroll, and resident trust funds. As required, able to work overtime evenings and/or weekends to meet departmental deadlines.

This Business Office Assistant position earns competitive pay, based on experience. We also provide our employees with excellent benefits and perks, including medical, dental, vision, life insurance, a health savings account (HSA), two-week vacation, sick days, eight personal days off, a cafeteria plan, and more. We also make it easy to apply! If you are excited about this nursing position, please continue reading!

KEY NOTES ABOUT THE FACILITY

Allenbrooke Nursing & Rehabilitation Center provides the highest quality of care for the Metro Memphis senior community with a commitment to proudly serve our community's long-term care and rehabilitation needs. We offer services such as speech therapy, occupational therapy, physical therapy, and dementia/Alzheimer's care. We also offer a five-star dining experience. Our goal is to provide this dignified care to all of our residents in a well-maintained, home-like environment. This level of care would not be possible without our compassionate and focused staff working with residents, families, and physicians to create individualized and effective care and treatment plans.

Our company recognizes the amazing efforts of our staff and values their downtime with a work-life balance that includes two weeks of vacation and sick days for a healthy rejuvenation that all employees supply to our patients.

A DAY IN THE LIFE OF A BUSINESS OFFICE ASSISTANT

1. Contributes to Facility quality assessment and improvement initiatives.

2. Reviews new resident information set up compared to Admission Fact Sheet and copies of various payer cards (Medicare, Medicaid, Insurance, etc.).

3. Reconciles daily census records with Nurses Midnight Census Head count.

4. Reviews accuracy and completeness of Insurance Verification form and resolves any outstanding or unanswered questions.

5. Processes state required admission / discharge paperwork per state requirements and Facility policy.

6. Disburses Incoming Business Office Mail and processes appropriately.

7. Maintains Resident Trust Accounts.

8. Enters Ancillary Services such as barber and beauty into Accounts Receivable software system (AHT).

9. Processes Resident Trust Fund activity including:

a. Balancing Resident Trust Fund Petty Cash and receiving appropriate signoff as to its accuracy.

b. Handling daily disbursements from Trust Fund Petty Cash, obtaining appropriate signatures authorizing disbursement. .

c. Preparing disbursements out of trust by obtaining and verifying appropriate authorization before disbursing.

d. Entering disbursements out of resident trust weekly and balancing each disbursement back to its source document.

e. Entering deposits to trust weekly and balancing back to deposit receipt.

f. Running Trust Fund Trial Balance weekly to verify money is available for future disbursement request.

10. Maintains Business Office non-medical file keeping filing current and up-to-date.

Qualifications:

Education/Training: High School Diploma or equivalent required.

Experience: One year related field experience to position preferred.

A.D.A ((Americans with Disabilities Act)(as amended)) REQUIREMENTS: Must be able to bend, stoop, push, pull, and walk and stand for most of the working day. Requires manual dexterity sufficient to operate standard office machines such as fax, telephone, etc. Requires normal range of hearing and vision. Must be free from communicable diseases that pose a "direct threat" to the health or safety of others and which cannot be eliminated by a reasonable accommodation. Must be able to lift a minimum of 30 pounds, and be able to carry and transport supplies. Must be able to pass a post-offer, pre-employment physical health examination as a condition of employment. Must be capable of performing the essential functions of the job, with or without reasonable accommodation(s).

Skill(s): Must possess proficient reading, writing, grammar, and mathematics skills; proficient interpersonal relations and communication skills; decision-making skills, basic computer skills; and be able to operate various medical and/or office equipment. Must demonstrate knowledge of safety techniques. Must be able to communicate in English, both verbally and in writing, and possess sufficient communication skills to perform the tasks required.

EQUAL OPPORTUNITY EMPLOYER: Gender/Race/Veteran/Disability