Business Office Assistant - Alamitos West Health & Rehabilitation

Purpose

The primary purpose of this position is to ensure that all accounting activities related, but not limited to, billing, payroll and accounts payable for the facility are performed timely and accurately. Performance of all responsibilities must adhere with state and federal regulations and in accordance with all applicable company policy and procedures. 

Essential Job Functions Duties and Responsibilities

Office Management Functions

• Assist in the overall operation of the business office in accordance with current standards, guidelines and established policies
• Accurately bill monthly rent and ancillary charges for facility residents
• Collection of receivables using in-house and external sources
• Deposit and post all payments, by check, credit card and cash
• Perform daily, weekly, and month end closing including monthly reporting of pertinent data to the company’s home office
• Maintain accurate records of petty cash, special account and resident trust accounts to include monthly reconciliations of all accounts
• Maintain an excellent working relationship with other departments to ensure coordinated services and activities related to the resident’s financial billing can be performed without interruption

Required Knowledge, Skills and Abilities

• Must possess the ability to make independent decisions, follow instructions, and accept constructive criticism. 
• Must be able to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public. 
• Must be able to work with ill, disabled, elderly, and emotionally upset people within the facility.
• Must be able to speak, write and understand English in a manner that is sufficient for effective communication with supervisors, employees, residents, and families.

Education and Experience

• High school diploma or equivalent.
• Experience in accounting or bookkeeping preferred.
• Proficiency in computer use including Excel and Word.

Licensing/Certifications

None.

Physical Requirements

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.  Individuals who pose a direct threat or significant risk to the health and safety of themselves or others in the work place will not be considered qualified for employment if physical requirements cannot be eliminated or reduced by reasonable accommodation.

Essential functions are carried out in a variety of positions including standing and sitting.  To meet residents’ needs, all positions require the ability to move freely through the building.  Other physical demands are required as described below.

Equipment and Tools

List equipment and tools operated and the frequency of use:

Facility Vehicles:                                                             Equipment: Computer and personal communication devices, office equipment

Tools:                                                                               Other:

Working Conditions

Check which working conditions the employee is subject to:

Physical Conditions:

☐    Extreme temperatures       ☐    Noise          ☐    Wet and/or humid      ☐    Vibration

Workplace Hazards:

☒    Blood, body fluids and/or infectious disease        ☐    Hot Water   ☐  Mechanical       ☐    Electrical

☐     Chemical ☐   Gasses        ☐    Other: