Business Office Assistant - The Groves Rehab and Healthcare Center

JOB SUMMARY: Assist the Business Office Manager to ensure an effective, smooth running operation using the philosophy, objectives and policies of this facility.

 MinimumQualifications:                                                                                                                                        

·        Business college preferred

·        Related administrative experience at a level necessary to accomplish thejob.·        

·        Musthavetheabilitytoread,write,andfolloworaland writtendirectionsatalevelnecessaryto accomplish thejob.

·        Basic understanding of computer technology, including emailuse.

·        Must be able to relate positively and favorably to residents, families and to work cooperatively  with otheremployees.

·        Must maintain regularattendance.

·        Must meet all local health regulations, and pass post-employment physical exam, if required. This requirementalsoincludesdrugscreening,criminalbackgroundinvestigationandreferenceinquiry.

Essential JobFunctions                                                                                                                                        

OFFICE MANAGEMENT

·        Responsible for overseeing all functions of the Business Office. In conjunction with the Admission Coordinator, maintains proper statistical information indicating the admission(s) and discharge(s) of residents on a daily basis. Receives and files approvals ofadmission.

·        Performsdutiesand/ormanagesstaffresponsibleforpayroll,personnelrecords,grouphealthinsurance records,workman’scompensationrecords,accountspayable,andsecretary/receptionistduties.

ACCOUNTS RECEIVABLE

·        Performs accounts receivables functions and maintains relatedrecords.

·        Acts as a cashier and performs requiredduties.

·        Issues receipts to all persons paying cash and on request when paying bycheck.

·        Records all charges and collections for accounts receivableaging.

·        Analyzes the accounts receivable aging monthlyand reports delinquent accounts to the Administrator.

·        Acquired information required for billing of the Medicaid and Medicare programs. Maintains a statistical record as to the utilization of licensed beds, as required in the preparation of the Medicare CostReport.

·        On accounts covered by hospitalization insurance, Medicare and Medicaid; analyze billings and submitsnoticesofadmissiontoinsurancecarriersorgovernmentagenciesasdeterminedbycoverage.

·        Prepares and forwards statements to residents whose cases have been rejected or on whose accounts there is a balance after coverageterminates.

·        Maintains residents’ trust fund under the Administrator’sguidance.

·        Maintainsaledgeronwhichwillberecordedallfundsleftwiththefacilityonbehalfoftheresidents.