Business Manager - Battelle Memorial Institute
PITTSBURGH, PA
About the Job
Battelle delivers when others can’t. We conduct research and development, manage national laboratories, design and manufacture products and deliver critical services for our clients—whether they are a multi-national corporation, a small start-up or a government agency.
We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.
We are currently seeking an experienced Business Manager . This position will be located in Pittsburgh, PA; Morgantown, WV; or Albany, OR.
Job Summary
The Business Manager is the senior financial official on site; responsible and accountable for all contract budgets, costs, procurement activities, subcontracting activities, contract modification activities, and accounting functions as required to ensure full contract compliance and corporate accountability. He/she oversees and manages all analytical data in support of business operations, customer reporting, and corporate reporting. The incumbent supervises all accounting department functions, procurement department functions, and analytical business reporting as required by the contract and corporate personnel. The incumbent shall ensure the proper tracking and maintenance of accurate contract cost records for all contract CLINs and related modifications.
Responsibilities
+ Manage and oversee all aspects of the contract accounting department functions. These include but are limited to payroll, accounts payable, journal entries, billing, invoicing, audit requests, man-hour reporting, cost & budgeting and other financial reporting as required.
+ Manage and oversee all aspects of the contract procurement department functions. These include purchases, service agreements, and subcontracts.
+ Develop and implement procedures to ensure that all Corporate and Federal regulations are complied with in regard to purchases, financial transactions, ethical business conduct and reporting.
+ Assist and supervise the Procurement Manager to ensure the execution of all procurement activities in accordance with FAR and Corporate Acquisition Policies & Procedures (APPM).
+ Assist and supervise the Accounting Manager to ensure the completion of all accounting functions in accordance with Federal Cost Accounting Standards and company policies and procedures.
+ Brief, train, and coach all department personnel as required to ensure they are up to date on new corporate policies or procedures.
+ Oversee the proper review and approval of all payroll and deduction related reports.
+ Develop and oversee the implementation of a review process that ensures the accuracy of each paycheck after they are cut.
+ Implement all SOPs for department continuity with other senior level contract managers.
+ Supervise and review accounts payable process. Implement all SOPs for A/P Department. Authorizes fund transfers into the accounts payable cash account. Ensure that disbursement of company funds is for valid services performed. Determine from Open Payables report what is to be paid and when. Authorize all cash disbursements and check signatures.
+ Ensure the proper reconciliation, review, and timely correction of project general ledger accounts.
+ Ensure the proper review and approval of all supporting schedules associated with journal entries prior to posting.
+ Monitor and approve A/P, P/R and GL oversight functions.
+ Review all accounts receivable billing for the project. Provide support and analysis to the Project Manager and Government for all billings, disbursements and labor generated by this project.
+ Develop and implement procedures that comply with company policies for all journal entries, general ledger reconciliations, or other authorized changes.
+ Oversee the proper and timely completion of all contract invoices, corporate required analyses, and contract business transactions.
+ Oversee the Creation of all Job Cost Codes and Job Cost Reports. Direct the Preparation of Financial Reports on the status of the Project (i.e. Labor Cost Report and Project Cost Analysis).
+ Ensure the proper review of each accounts payable check. Audit for correct address, vendor and negative checks. Notify the accounts payable technician of any discrepancies.
+ Review and approve check requests and fund transfers.
+ Control check signing book and check stock.
+ Ensure the maintenance of all financial records in full compliance with corporate/federal regulations in an organized manner.
+ Maintain regular liaison and coordinate all financial and audit activities with corporate officials and outside agencies as required.
+ Performs other duties as assigned.
Key Qualifications
+ Bachelor’s Degree in Business Management or related field and 10 years of relevant experience.
+ Must be a self-starter, ability to work on multiple projects simultaneously, independently manage and prioritize work time to balance customer and business needs.
+ Strong written and verbal communication skills.
+ Eligibility and willingness to obtain and maintain government identification/common access card.
+ Travel required, up to 15%.
+ Must be a US Citizen.
Desired Qualifications
+ Experience in management of a diversified workforce (e.g., various labor categories performing a variety of work requirements as identified in the PWS) and geographically dispersed work environment.
+ Ability to obtain and maintain a Department of Energy Security Clearance
+ Prior work experience with U.S. Department of Energy
Benefits: Live an Extraordinary Life
We care about your well-being, not just on the job. Battelle offers comprehensive and competitive benefits to help you live your best life.
+ Balance life through a compressed work schedule : Most of our team follows a flexible, compressed work schedule that allows for every other Friday off—giving you a dedicated day to accomplish things in your personal life without using vacation time.
+ Take time to recharge : You get paid time off to support work-life balance and keep motivated.
+ Prioritize wellness : Stay healthy with medical, dental, and vision coverage with wellness incentives and benefits plus a variety of optional supplemental benefits.
+ Better together : Coverage for partners, gender-affirming care and health support, and family formation support.
+ Build your financial future : Build financial stability with an industry-leading 401(k) retirement savings plan. For most employees, we put in 5 percent whether you contribute or not, and match your contributions on top of that.
+ Advance your education : Tuition assistance is available to pursue higher education.
+ Flexible work arrangements : You have options for where you work and when you work.
A Work Environment Where You Succeed
For brilliant minds in science, technology, engineering and business operations, Battelle is the place to do the greatest good by solving humanity’s most pressing challenges and creating a safer, healthier and more secure world.
You will have the opportunity to thrive in a culture that inspires you to:
+ Apply your talent to challenging and meaningful projects
+ Receive select funding to pursue ideas in scientific and technological discovery
+ Collaborate with world-class experts in an inclusive environment
+ Nurture and develop the next generation of scientific leaders
+ Give back to and improve our communities
Vaccinations & Safety Protocols
_Battelle may require employees, based on job duties, work location, and/or its clients’ requirements to follow certain safety protocols and to be vaccinated against a variety of viruses, bacteria, and diseases as a condition of employment and continued employment and to provide documentation that they are fully vaccinated. If applicable, Battelle will provide reasonable accommodations based on a qualified disability or medical condition through the Americans with Disabilities Act or the Rehabilitation Act or for a sincerely held religious belief under Title VII of the Civil Rights Act of 1964 (and related state laws)._
_Battelle is an equal opportunity employer. We provide employment and opportunities for advancement, compensation, training, and growth according to individual merit, without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity or expression, marital status, age, genetic information, disability, veteran-status veteran or military status, or any other characteristic protected under applicable Federal, state, or local law. Our goal is for each staff member to have the opportunity to grow to the limits of their abilities and to achieve personal and organizational objectives. We will support positive programs for equal treatment of all staff and full utilization of all qualified employees at all levels within Battelle._
The above statements are intended to describe the nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, activities and skills required of staff members. No statement herein is intended to imply any authorities to commit Battelle unless special written permission is granted by Battelle's Legal Department.
For more information about our other openings, please visit www.battelle.org/careers
We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.
We are currently seeking an experienced Business Manager . This position will be located in Pittsburgh, PA; Morgantown, WV; or Albany, OR.
Job Summary
The Business Manager is the senior financial official on site; responsible and accountable for all contract budgets, costs, procurement activities, subcontracting activities, contract modification activities, and accounting functions as required to ensure full contract compliance and corporate accountability. He/she oversees and manages all analytical data in support of business operations, customer reporting, and corporate reporting. The incumbent supervises all accounting department functions, procurement department functions, and analytical business reporting as required by the contract and corporate personnel. The incumbent shall ensure the proper tracking and maintenance of accurate contract cost records for all contract CLINs and related modifications.
Responsibilities
+ Manage and oversee all aspects of the contract accounting department functions. These include but are limited to payroll, accounts payable, journal entries, billing, invoicing, audit requests, man-hour reporting, cost & budgeting and other financial reporting as required.
+ Manage and oversee all aspects of the contract procurement department functions. These include purchases, service agreements, and subcontracts.
+ Develop and implement procedures to ensure that all Corporate and Federal regulations are complied with in regard to purchases, financial transactions, ethical business conduct and reporting.
+ Assist and supervise the Procurement Manager to ensure the execution of all procurement activities in accordance with FAR and Corporate Acquisition Policies & Procedures (APPM).
+ Assist and supervise the Accounting Manager to ensure the completion of all accounting functions in accordance with Federal Cost Accounting Standards and company policies and procedures.
+ Brief, train, and coach all department personnel as required to ensure they are up to date on new corporate policies or procedures.
+ Oversee the proper review and approval of all payroll and deduction related reports.
+ Develop and oversee the implementation of a review process that ensures the accuracy of each paycheck after they are cut.
+ Implement all SOPs for department continuity with other senior level contract managers.
+ Supervise and review accounts payable process. Implement all SOPs for A/P Department. Authorizes fund transfers into the accounts payable cash account. Ensure that disbursement of company funds is for valid services performed. Determine from Open Payables report what is to be paid and when. Authorize all cash disbursements and check signatures.
+ Ensure the proper reconciliation, review, and timely correction of project general ledger accounts.
+ Ensure the proper review and approval of all supporting schedules associated with journal entries prior to posting.
+ Monitor and approve A/P, P/R and GL oversight functions.
+ Review all accounts receivable billing for the project. Provide support and analysis to the Project Manager and Government for all billings, disbursements and labor generated by this project.
+ Develop and implement procedures that comply with company policies for all journal entries, general ledger reconciliations, or other authorized changes.
+ Oversee the proper and timely completion of all contract invoices, corporate required analyses, and contract business transactions.
+ Oversee the Creation of all Job Cost Codes and Job Cost Reports. Direct the Preparation of Financial Reports on the status of the Project (i.e. Labor Cost Report and Project Cost Analysis).
+ Ensure the proper review of each accounts payable check. Audit for correct address, vendor and negative checks. Notify the accounts payable technician of any discrepancies.
+ Review and approve check requests and fund transfers.
+ Control check signing book and check stock.
+ Ensure the maintenance of all financial records in full compliance with corporate/federal regulations in an organized manner.
+ Maintain regular liaison and coordinate all financial and audit activities with corporate officials and outside agencies as required.
+ Performs other duties as assigned.
Key Qualifications
+ Bachelor’s Degree in Business Management or related field and 10 years of relevant experience.
+ Must be a self-starter, ability to work on multiple projects simultaneously, independently manage and prioritize work time to balance customer and business needs.
+ Strong written and verbal communication skills.
+ Eligibility and willingness to obtain and maintain government identification/common access card.
+ Travel required, up to 15%.
+ Must be a US Citizen.
Desired Qualifications
+ Experience in management of a diversified workforce (e.g., various labor categories performing a variety of work requirements as identified in the PWS) and geographically dispersed work environment.
+ Ability to obtain and maintain a Department of Energy Security Clearance
+ Prior work experience with U.S. Department of Energy
Benefits: Live an Extraordinary Life
We care about your well-being, not just on the job. Battelle offers comprehensive and competitive benefits to help you live your best life.
+ Balance life through a compressed work schedule : Most of our team follows a flexible, compressed work schedule that allows for every other Friday off—giving you a dedicated day to accomplish things in your personal life without using vacation time.
+ Take time to recharge : You get paid time off to support work-life balance and keep motivated.
+ Prioritize wellness : Stay healthy with medical, dental, and vision coverage with wellness incentives and benefits plus a variety of optional supplemental benefits.
+ Better together : Coverage for partners, gender-affirming care and health support, and family formation support.
+ Build your financial future : Build financial stability with an industry-leading 401(k) retirement savings plan. For most employees, we put in 5 percent whether you contribute or not, and match your contributions on top of that.
+ Advance your education : Tuition assistance is available to pursue higher education.
+ Flexible work arrangements : You have options for where you work and when you work.
A Work Environment Where You Succeed
For brilliant minds in science, technology, engineering and business operations, Battelle is the place to do the greatest good by solving humanity’s most pressing challenges and creating a safer, healthier and more secure world.
You will have the opportunity to thrive in a culture that inspires you to:
+ Apply your talent to challenging and meaningful projects
+ Receive select funding to pursue ideas in scientific and technological discovery
+ Collaborate with world-class experts in an inclusive environment
+ Nurture and develop the next generation of scientific leaders
+ Give back to and improve our communities
Vaccinations & Safety Protocols
_Battelle may require employees, based on job duties, work location, and/or its clients’ requirements to follow certain safety protocols and to be vaccinated against a variety of viruses, bacteria, and diseases as a condition of employment and continued employment and to provide documentation that they are fully vaccinated. If applicable, Battelle will provide reasonable accommodations based on a qualified disability or medical condition through the Americans with Disabilities Act or the Rehabilitation Act or for a sincerely held religious belief under Title VII of the Civil Rights Act of 1964 (and related state laws)._
_Battelle is an equal opportunity employer. We provide employment and opportunities for advancement, compensation, training, and growth according to individual merit, without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity or expression, marital status, age, genetic information, disability, veteran-status veteran or military status, or any other characteristic protected under applicable Federal, state, or local law. Our goal is for each staff member to have the opportunity to grow to the limits of their abilities and to achieve personal and organizational objectives. We will support positive programs for equal treatment of all staff and full utilization of all qualified employees at all levels within Battelle._
The above statements are intended to describe the nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, activities and skills required of staff members. No statement herein is intended to imply any authorities to commit Battelle unless special written permission is granted by Battelle's Legal Department.
For more information about our other openings, please visit www.battelle.org/careers
Source : Battelle Memorial Institute