Business Manager - Our Lady of Victory Convent - Franciscan Ministries

Position Summary

In this role, you will be responsible for the daily business operations for Our Lady of Victory Convent and the Administration. This includes the accounts payable and accounts receivable functions, weekly deposits, matching medical bills with Medicare Summary Notices or insurance EOB’s, matching other invoices to purchase orders and/or packing slips, the input of invoices into Quickbooks, weekly payment of invoices and maintaining Accounts Payable Reports and Excel spreadsheets. The Business Manager also prepares general ledger journal entries and account reconciliations.

Essential Functions, Key Duties, & Responsibilities

• Process and pay invoices in a timely manner.
• Match receipts and assign expense codes to monthly statements.
• Enter expenses on check requests and process for payment.
• Organize and maintain spreadsheets on fixed assets, memberships, donations, subscriptions, Jubilee expenses, and vehicle repairs.
• Reconcile fixed assets spreadsheet to General Ledger.
• Assist with preparation of the budget.
• Follow up on Medicare and Medicaid issues including annual filing of redetermination application for QMB.
• Provide information to Administrator, Director of Finance, and other regarding vendors and payments made.
• Place calls and orders to vendors as needed.
• Perform other financial duties such as maintaining petty cash fund, running month-end reports, and preparation of 1099 documents.
• Prepare monthly billing for water and gas usage.
• Prepare accounts receivable journal entry for month-end close.
• Prepare and send credit applications and tax exemption letters to vendors as needed.
• Maintain files on warranties, contracts, licenses, and inspection certificates.
• Follow up on all vehicle stickers, license plate renewals, and proof of insurance ID cards.
• Prepare and input journal entries and bank deposits into Quickbooks.
• Perform other duties as assigned.
• Comply with all policies and procedures and any updates.

Position Requirements

Education: High School Diploma/GED required; Associate’s degree preferred

Licenses/Certifications: N/A

Experience: 2+ years of accounting/financial administrative work

Skills & Abilities:

• Keen attention to detail
• High level of confidentiality
• Exceptional written and verbal communication skills
• Proficiency in Quickbooks and Microsoft Office suite

Travel: N/A

Starting salary $60,000 annually non exempt

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