Business Manager - University of California, Irvine

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The Administrative team at UCI Police Department provides administrative and logistical support to each of the Divisions within the Police Department, including UCI Health and UCI Campus. The team is responsible for the development and management of the Department's budget, asset management, payroll, accounts payable/receivable, records, communications, and front desk.

The team provides support internally to the Department and Universitywide.

Working under the general direction of the Director of Administrative Services, the Business Manager is responsible for the forecast, management, auditing, reporting, and analysis of financial and payroll information. This includes identifying potential concerns, and recommending strategic courses of action. Responsible for purchase transactions, PALCard review, equipment replacement, facilities issues, reimbursements, permanent budget, reconciling ledgers, inter-campus transfers, general error corrections, internal billings, fiscal close process, and time reporting.

Provides support to the Director of Administrative Services, conducts complex financial and data analysis involving special projects, interprets and implements policies and procedures, and provides problem resolutions. Applies advanced knowledge of the online financial and purchasing system to analyze the complex data and how it affects statistical reporting.

Evaluates systems and procedures, and recommends and implements processes for improvement and streamlining. Also provides backup for coverage of front desk, and calendaring to assure staff, vendors, and the public are given excellent customer service.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $96,000-$108,100 (annually)

Required:

• Thorough knowledge of rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Thorough knowledge of financial analysis and reporting techniques.
• Ability to evaluate and analyze financial and workload data, and develop management reports, forecasts, and projections.
• Ability to work independently and follow through on assignments with minimal direction.
• Must complete and successfully pass a law enforcement level background check.
• Must maintain a valid California driver license and will be enrolled into the Department of Motor Vehicles Employer Pull Notice (EPN) Program Notification system.
• Bachelor's degree in related area and / or equivalent experience / training
• 3-5 years Budgeting, forecasting, accounts payable and general ledger

Preferred:

• Solid knowledge of common University-specific computer application programs.

Special Conditions:

• Campus Security Authority (CSA) and as a CSA, persons in this role are required to report crimes, incidents, and disciplinary referral statistics as required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC 1092(f)).
• This position is considered a mandatory reporter under the California Child Abuse and Neglect Reporting Act (CANRA), Penal Code 11164-11174.3 and is required to comply with the requirements set forth in University of California Policy CANRA.
• At times, this position will require working irregular work hours (after 5pm & prior to 7am).

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.