Business Development Coordinator - (Hybrid Schedule) at Reed Smith LLP

Chicago, IL

About the Job

US Job Description

Firm Information

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.

Position Summary

This role supports the firm’s global Energy & Natural Resources (ENR) industry group, with a primary focus across its US practice, to drive its business development and marketing efforts. Our ENR group consists of more than 130 attorneys (with many other lawyers involved in the sector assigned to other practice groups), providing an exceptional global platform for businesses engaged in the extraction, production, distribution, and trading of ENR products and services or the financing of energy and natural resources projects, anywhere in the world.

The Business Development (BD) Cooridnator will handle marketing administrative tasks, assist with pitches and proposals, bio updates, the coordination of events, webinars, sponsorships, social media promotion, and other external and internal communications. They will coordinate requests for client/prospect research, business intelligence, and graphic design from relevant teams, and significantly support the BD responsibilities associated with firm awards submissions such as Chambers and Legal 500.

The successful candidate will work largely autonomously in terms of the day-to-day business of ENR marketing and business development, but also collaboratively with the business development professionals supporting the ENR Group globally (or in other industry groups and regions), to ensure that all ENR marketing is coordinated across the firm’s global platform. The position sits within a growing, creative and energetic firm-wide marketing team of professionals.

Essential Functions

Develop and maintain well-rounded understanding of Energy & Natural Resources (ENR) lawyers and ENR-related sub-practice areas (e.g., oil & gas, renewables, energy regulatory, commodities, environmental, health & safety, etc.).
Support the ENR Business Development Team in various projects as they relate to business development efforts associated with the ENR Group. This includes tracking and reporting on different business development activities, edit marketing collateral, including practice area descriptions and attorney biographies for print, website and intranet; facilitate posting updates to firm website and intranet as required.
Collect and maintain attorney experience and client information in Firmwide experience databases and client relationship management (CRM) system.
Assist with pitch materials, presentations and responses to Requests for Proposals (RFPs); assist attorneys with presentation preparation by assisting with creating and editing materials, and be instrumental in delivering a strong first version document for the partners.
Work with the ENR group and related practice teams/task forces to help prepare and edit drafts of various industry survey and directory submissions, plus maintain repositories of information on practice group accolades and awards.
Assist in coordination of Reed Smith’s participation in, and sponsorship of, local and national conferences. Responsibilities would include coordinating and submitting advertisements, giveaways, logos, coordintating check requests, and other materials as needed for sponsorships and other external activities.
Assist in coordinating Reed Smith-hosted client seminars and events. Responsibilities would include development of invitations and invite lists, coordinating with venues on logistics, coordinating speaker calls, and assisting with event materials, event promotion, and day-of event needs.
Work closely with ENR attorneys and the BD Team on credentialling activities including assisting with client alerts, blog and Passle posts, curating content on the ENR LinkedIn Showcase page, and managing the Energy Explored Podcast.
Assist with the development of group and strategy meeting agendas and presentations, and prepare and circulate meeting summaries.
Help maintain industry group/specialty group intranet sites.
All other duties as assigned.

Job functions included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job functions at any time.

Requirements

Education: College degree in Marketing, Business, Communications or related field desirable, but not required.

Experience: 1-2 years’ experience in legal marketing required. The candidate must be able to demonstrate exceptional organizational and time management skills, strong writing ability, a positive attitude, and great work ethic. Must have demonstrated experience working independently as well as within cross-functional teams in a collaborative, professional environment.

Skills:

Be a good team player, with a positive attitude, and willingness to learn.
Possess, and be willing to continue to develop, strong organizational, project management and problem-solving skills.
Extremely resourceful, detail oriented, proactive and self-directed with ability to independently manage and appropriately prioritize multiple projects and competing priorities under tight deadlines, sometimes with minimal oversight.
Able to collaborate with virtual teams and manage work that is generated and required in different time zones.
Able to work independently as well as part of a team, and be flexible in approach.
Strong computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint. Social media platforms and CRM a plus.
Technologically savvy and able to quickly learn new database systems.
Able to demonstrate sound professional judgment and a high degree of poise and professionalism when interacting with internal and external contacts.
Comfortable establishing effective firmwide working relationships with individuals at all levels.
Interest in providing administrative support to team to help manage myriad tasks and deadlines

Other

Supervisory Responsibilities: None

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Typical Physical Demands: Manual dexterity sufficient to operate standard office equipment.

Typical Mental Demands: Requires the ability to efficiently multi-task and handle projects from various individuals with competing deadlines. Must also address diverse issues on a daily basis. Must be able to handle stressful situations and interact with various personalities at all levels in the Firm. Must be able to make sound judgment decisions and adapt to changing work situations. Must be able to quickly grasp and apply new ideas.

Working Conditions: You will be required to work in the office at minimum 3 days per week. The details of your weekly schedule will be discussed further with your direct supervisor. Occasionally called upon to work hours in excess of your normal daily schedule.

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.

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