Business Assistant II - GEAR UP - Utah State University

Overview:

The Emma Eccles Jones College of Education and Human Services business services team is seeking a motivated and detail-oriented individual to join our team. Providing financial services support the Business Assistant II contributes to the success of the Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP), a federally funded program that was designed to help students prepare for and succeed in college. The Business Assistant II provides transactional support and processing in compliance with associated policies, procedures, and expectations under limited supervision/guidance. 

 

The position requires excellent interpersonal and communication skills, the ability to balance multiple projects and deadlines, and the desire and capacity to work both independently and collaboratively as part of a productive team.

 

This position is eligible for excellent benefits including: 13 paid holidays, 12 days of paid leave and 12 days of sick leave per year, 50% tuition reduction for employee and spouse, competitive health benefits packages and a generous contribution into your retirement. View more information here: Summary of Benefits 2024-2025

 

This position is contingent upon funding.

Responsibilities:

Provide Financial Services

• Acts as resource to school partners in invoice processing and match fulfillment.
  • Trains new partners to ensure understanding of grant regulations and budget processes
  • Processes monthly invoices
  • Leads school partner development of annual expense and match budgets
  • Interprets/explains USU policies, Federal policies, and STARS! GEAR UP guidelines to school district staff, site managers, and other engaged constituents in a clear and understandable manner
• Develops and prepares reports as needed
• Coordinates with Project Director and Business Manager for the smooth operation of the program and administrative support staff
• Ensures all business procedures are consistent with grant and university policies.
  • Reviews and analyzes all transactions, including cost share reports, to ensure that they meet the terms of the grant.  Develops and submits timely entries to remove transactions from grant indexes or cost share reports in accordance with policies and procedures
  • Collects, reviews, and evaluates cost share project operations and transactions ensuring compliance with applicable regulations.  Proposes changes as needed to meet program goals
• Coordinates with department Business Manager on financial summaries and status of grant and match indexes
• Other duties as assigned

Qualifications:

Minimum Qualifications

• 4 years of directly-related financial or research administration work experience with increasing responsibilities or bachelor’s degree in business administration, Management, or Finance/Business related area; or an equivalent combination of related education plus directly-related experience is required

Preferred Qualifications

• Experience in managing multiple responsibilities and deadlines
• Experience in grant/research management
• Working knowledge of Banner finance modules
• Knowledge of USU financial policies
• Knowledge of Uniform Guidance

Required Documents:

Along with the online application, please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Names and contact information for 3 professional references to be entered in the Candidate Profile
3. Cover Letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary:Minimum $36,123; Commensurate with experience, plus excellent benefits ADA:

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights:

The Emma Eccles Jones College of Education and Human Services is home to eight departments and is committed to providing the best learning opportunities and educational research in the state of Utah. Our programs are strengthened by an on-campus elementary laboratory school and five stand-alone centers. The college offers clinical services to the community across the human lifespan and provides students with real-world service and research opportunities.

University Highlights:

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

 

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

 

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

 

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

 

*updated 01/2025

Notice of Non-discrimination:

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023