Business Analyst/Consultant III - Randstad USA

job summary:

Under the general direction of the Business Office Manager, Bureau of Information Technology Services (BITS), Division of Enterprise Services (DES), this individual functions as the subject matter expert on information technology software licensing and asset management.

The primary focus of the IS Technical Services Specialist, Business Analyst Consultant IV role is software asset management and purchasing procedures including quotes, purchasing, license tracking, and compliance. This position will have a strong customer service focus, work with minimal supervision, frequently assist others in their areas of expertise, work on multiple projects, and prepare management reports. Interaction with staff and personnel from all organizational levels and areas of expertise from within and outside of DHS is an essential component of this position.

 
location: Madison, Wisconsin
job type: Contract
salary: $35 - 40 per hour
work hours: 8am to 5pm
education: Bachelors
 
responsibilities:

• Provide department-wide software license management and purchasing services.
  
  
• Review and discuss software needs with BITS and customers. Coordinate software purchases with BITS Business Office on behalf of DHS.
  
  
• Monitor requests applicable to licensed software products and communicate status of availability or need for user purchase.
  
  
• Coordinate purchase completion and associated information processing and updating with appropriate BITS staff.
  
  
• Monitor timely receipt, inventory and deployment of software.
  
  
• Interact with customers to determine necessary specifications in preparation for obtaining vendor and manufacturer product quotes. Upon receipt and review of quotes, use the information to recommend best purchase option(s) to customers.
  
  
• Monitor software purchasing activities, resolve issues as they occur, and provide guidance as to implications for not procuring within the scheduled timeframe.
  
  
• Assist in the development of the organization's software asset management program, workflows, and roadmap.
  
  
• Review, analyze, and understand software End User License Agreements (EULAs).
  
  
• Coordinate and submit software licensing purchase requests.
  
  
• Document and maintain the BITS software asset management program, workflows, and roadmap.
  
  
• Interact with divisional fiscal liaisons in the development customer software licensing charge back reports.

Provide software licensing services in compliance with DOA and DHS contracts, policies and procedural guidelines:

• Assure customer adherence to licensing policies and use, including appropriate communications and guidelines.
  
  
• Advise management of questionable use of software and provide solutions for resolution of associated issues.
  
  
• Provide appropriate guidance to users regarding software licensing and use.
  
  
• Manage DHS licensing databases software inventories including Microsoft, Tableau, IBM, Adobe, as well as others as assigned.
  
  
• Conduct periodic software licensing audits to ensure compliance with license terms.
  
  
• Upgrade inventory systems and workflow to take advantage of new technology solutions, such as Cherwell and Software Asset Management tools (SNOW), as available.
  
  
• Function as a liaison between software manufacturers and customers to clarify licensing issues.
  
  
• Monitor DHS software maintenance agreements to ensure timely processing of renewals to prevent unsupported exposure and reinstatement fees.

Facilitate development of annual software purchase budget in collaboration with the IT Business Manager, BPC, and customers:

• Proactively review software renewal requirements.
  
  
• Identify software licensing and maintenance purchasing requirements.
  
  
• Work with vendors to gather quotes for license purchases, maintenance, and renewals.
  
  
• Classify software purchases for direct charge and device/user rate calculation.
  
  
• Provide input to IT Business Manager on device rate impacts for software purchases.

Perform as a backup for the Hardware Asset Specialist and Business Office Coordinator roles.

• Assist with t