Business Analyst 3 - First Tek, Inc.
Vancouver, WA 98666
About the Job
POSITION RESPONSIBILITIES
Note: All official drafts, documents, and recommendations, as listed below, must be reviewed, finalized, and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.
Collaborate and communicate with a wide variety of internal technical and business experts, including the assigned Project Manager (PM) in both individual and group settings to assist with and recommend project team requirements.
Provide recommendations to management at all levels to assist in building leadership/sponsorship capabilities and address change management (CM) initiatives.
Facilitate discussions with business stakeholders and gather and analyze information using standard tools and approaches to:
Clarify business operations, functions, problems.
Document/map the current and future state.
Identify solution alternatives, evaluate the alternatives, and define procedures.
Provide process and organizational expertise for facilitating, planning, and executing approved business operations and change initiatives consistent with Transmission's strategic business objectives.
Research, interview internal BPA customers, end-users, stakeholders, and other interested internal parties to gather and understand customer / end-user requirements and business process, procedure, or workflow development, present solution recommendations for BPA management, executives, and stakeholders' consideration and approval.
Outline processes and develop management presentations.
Evaluate information gathered from multiple sources, reconcile conflicts, decompose high-level information into details, abstract up from low-level information to a general understanding, and distinguish user requests from the underlying true needs; incorporate findings and insights into project and change management plans, decision-making information and recommendations and other project considerations as appropriate.
Review and provide recommendations on proposed and in-flight Transmission initiatives including:
Assisting with the preparation of business cases in support of stakeholders/customers by:
Conducting interviews with stakeholders to identify requirements.
Drafting/developing requirement documentation for review by the BPA manager.
Assisting BPA managers with:
Strategic Planning and decision-making, and internal controls by collecting and presenting decision support materials.
Risk assessment by working with a wide array of subject matter experts to fully understand the impact of a proposed change.
Financial Planning by providing analysis and reporting.
Creating internal controls and process management processes and documents.
Utilize software sufficient to integrate requirements into on-going project management activities.
Assist with developing holistic assessments of operational, cultural, and organizational capabilities, resources, and risk factors and recommend whether ongoing programs, projects, operational processes, and IT support systems should be initiated, eliminated, or redesigned to ensure initiative outcomes can be successfully managed, integrated and implemented.
Assist in the performance of risk analysis to identify possible outcomes based on factors such as available financial programming levels, cross-functional and portfolio integration requirements, effectiveness of cost and project management controls, and level of effort required for project completion.
Coordinate planning and execution of milestones, schedules, and tasks to facilitate successful completion of assigned initiatives. Identify project deliverables and deadlines, including coordination, facilitation, and execution of communication plans, change management plans, "as is" and future state assessments, and draft of documentation such as user guides, desk manuals, and other necessary support tools.
Recommend program evaluation criteria and procedures that incorporate performance metrics, compliance requirements, and lessons learned.
Recommend program and process changes to executives and functional managers based on trends and stakeholder feedback.
Provide organizational and process analysis, reengineering, program planning and evaluation, and transition planning to facilitate the successful development and implementation of Transmission's business and strategic initiatives.
Assist with analyzing organizational structure, functions, and processes to recommend changes for more effective allocation of resources, personnel utilization, management practices and procedures, systems and controls, delegations of authority, operational methods, and organizational efficiency. Recommend methods for enhancing the efficiency and effectiveness of projects, programs, and procedures through process modification and application of evolving technology.
Maintain regular, consistent, and effective communication with appropriate parties, including the BPA manager, project manager, stakeholders, project team, etc. regarding project / assignment status and any concerns.
Collaborate with subject matter experts to convey the BPA-approved technical vision and to analyze potential tradeoffs between usability and performance needs. Work with project PM and appropriate BPA manager / personnel to reconcile and determine acceptable tradeoffs.
Develop and maintain SharePoint sites and provide input on the design of sites to better communicate with groups.
Support the TAC process.
Develop /draft documentation to:
Validate repeatability of processes.
Facilitate training on new analytical tools.
Provide justification documents and presentation materials as requested.
Support business continuity and knowledge transfer.
Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.
REQUIREMENTS
Education & Corresponding Experience (required on matrix)
Bachelor's degree in business administration, management, accounting, computer science or a related field is preferred.
8 years of experience is required with an applicable bachelor's degree.
10 years of experience is required with an applicable associate degree.
12 years of experience is required without a degree or applicable degree.
Required Technical Skills & Experience (required on matrix)
Direct work experience and knowledge of analysis and change management principles and methodologies with a solid understanding of how analytics and change management support the change process.
Demonstrated experience with analysis, project and change management approaches, tools and phases of the project lifecycle.
Demonstrated experience with large-scale organizational change efforts.
Demonstrated experience with SharePoint and organization / structure of information records.
Preferred Skills & Experience (optional on matrix)
Demonstrated experience developing and executing communication plans and strategies for medium sized companies.
Demonstrated experience with the Prosci methodology for Change Management.
Demonstrated experience with International Institute of Business Analysis methods.
Change Management Professional designation.
Certified Business Analysis Professional designation.
Additional Requirements (not required on matrix)
Valid U.S. Driver's License is required.
Note: All official drafts, documents, and recommendations, as listed below, must be reviewed, finalized, and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.
Collaborate and communicate with a wide variety of internal technical and business experts, including the assigned Project Manager (PM) in both individual and group settings to assist with and recommend project team requirements.
Provide recommendations to management at all levels to assist in building leadership/sponsorship capabilities and address change management (CM) initiatives.
Facilitate discussions with business stakeholders and gather and analyze information using standard tools and approaches to:
Clarify business operations, functions, problems.
Document/map the current and future state.
Identify solution alternatives, evaluate the alternatives, and define procedures.
Provide process and organizational expertise for facilitating, planning, and executing approved business operations and change initiatives consistent with Transmission's strategic business objectives.
Research, interview internal BPA customers, end-users, stakeholders, and other interested internal parties to gather and understand customer / end-user requirements and business process, procedure, or workflow development, present solution recommendations for BPA management, executives, and stakeholders' consideration and approval.
Outline processes and develop management presentations.
Evaluate information gathered from multiple sources, reconcile conflicts, decompose high-level information into details, abstract up from low-level information to a general understanding, and distinguish user requests from the underlying true needs; incorporate findings and insights into project and change management plans, decision-making information and recommendations and other project considerations as appropriate.
Review and provide recommendations on proposed and in-flight Transmission initiatives including:
Assisting with the preparation of business cases in support of stakeholders/customers by:
Conducting interviews with stakeholders to identify requirements.
Drafting/developing requirement documentation for review by the BPA manager.
Assisting BPA managers with:
Strategic Planning and decision-making, and internal controls by collecting and presenting decision support materials.
Risk assessment by working with a wide array of subject matter experts to fully understand the impact of a proposed change.
Financial Planning by providing analysis and reporting.
Creating internal controls and process management processes and documents.
Utilize software sufficient to integrate requirements into on-going project management activities.
Assist with developing holistic assessments of operational, cultural, and organizational capabilities, resources, and risk factors and recommend whether ongoing programs, projects, operational processes, and IT support systems should be initiated, eliminated, or redesigned to ensure initiative outcomes can be successfully managed, integrated and implemented.
Assist in the performance of risk analysis to identify possible outcomes based on factors such as available financial programming levels, cross-functional and portfolio integration requirements, effectiveness of cost and project management controls, and level of effort required for project completion.
Coordinate planning and execution of milestones, schedules, and tasks to facilitate successful completion of assigned initiatives. Identify project deliverables and deadlines, including coordination, facilitation, and execution of communication plans, change management plans, "as is" and future state assessments, and draft of documentation such as user guides, desk manuals, and other necessary support tools.
Recommend program evaluation criteria and procedures that incorporate performance metrics, compliance requirements, and lessons learned.
Recommend program and process changes to executives and functional managers based on trends and stakeholder feedback.
Provide organizational and process analysis, reengineering, program planning and evaluation, and transition planning to facilitate the successful development and implementation of Transmission's business and strategic initiatives.
Assist with analyzing organizational structure, functions, and processes to recommend changes for more effective allocation of resources, personnel utilization, management practices and procedures, systems and controls, delegations of authority, operational methods, and organizational efficiency. Recommend methods for enhancing the efficiency and effectiveness of projects, programs, and procedures through process modification and application of evolving technology.
Maintain regular, consistent, and effective communication with appropriate parties, including the BPA manager, project manager, stakeholders, project team, etc. regarding project / assignment status and any concerns.
Collaborate with subject matter experts to convey the BPA-approved technical vision and to analyze potential tradeoffs between usability and performance needs. Work with project PM and appropriate BPA manager / personnel to reconcile and determine acceptable tradeoffs.
Develop and maintain SharePoint sites and provide input on the design of sites to better communicate with groups.
Support the TAC process.
Develop /draft documentation to:
Validate repeatability of processes.
Facilitate training on new analytical tools.
Provide justification documents and presentation materials as requested.
Support business continuity and knowledge transfer.
Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.
REQUIREMENTS
Education & Corresponding Experience (required on matrix)
Bachelor's degree in business administration, management, accounting, computer science or a related field is preferred.
8 years of experience is required with an applicable bachelor's degree.
10 years of experience is required with an applicable associate degree.
12 years of experience is required without a degree or applicable degree.
Required Technical Skills & Experience (required on matrix)
Direct work experience and knowledge of analysis and change management principles and methodologies with a solid understanding of how analytics and change management support the change process.
Demonstrated experience with analysis, project and change management approaches, tools and phases of the project lifecycle.
Demonstrated experience with large-scale organizational change efforts.
Demonstrated experience with SharePoint and organization / structure of information records.
Preferred Skills & Experience (optional on matrix)
Demonstrated experience developing and executing communication plans and strategies for medium sized companies.
Demonstrated experience with the Prosci methodology for Change Management.
Demonstrated experience with International Institute of Business Analysis methods.
Change Management Professional designation.
Certified Business Analysis Professional designation.
Additional Requirements (not required on matrix)
Valid U.S. Driver's License is required.
Source : First Tek, Inc.