Business Administrative Assistant - AGS Exposition Services, Inc.

Job Title: Business Administrative Assistant 

Reports To: Director of Client Management

(additional management provided by executive team and Exhibits Account Executive)

AGS is looking for a dynamic person with excellent multi-tasking and interpersonal skills to fill the role of Business Administrative Assistant within a fast growing trade show and events company.

This person must be a self-starter, client focused and able to work well with multiple departments and teams. They should be able to effectively balance the ever-changing demands while assisting with multiple departments in Client Management and Development.

This position is entry-level with the ability for growth in the organization.

Primary Responsibilities

Exhibit Administrative Support

? Work with Exhibits Account Executive team to execute exhibit client planning including project management aspect of lead follow-up and workflow

? Communicate and manage clients graphics needs to Creative Services team 

? Assist with custom exhibit client prospecting

? Manage design and graphic work orders within AGS Expo software

? Spearhead client communications and conference calls in conjunction with team 

? Work with facilities to obtain schedule information, facility forms and vendor orders 

? Update management software with relevant event details for on-site execution

? Help Exhibits Account Executive team with creation of client budgets and invoices. 

Account Management Administrative Support

? Assist with various aspects of Account Management team and tasks associated with event management work

? Special Projects management on behalf of the Director of Client Management

Marketing and Business Development Administrative Support

? Work directly with Marketing Director on creative elements, external client/vendor communications and content projects

? Facilitate the communication between Marketing Manager and design team on special projects

? Marketing inventory control and procurement

? Assist in preparation and planning for Business Development calls and meetings

? Assist in the development and overall design of AGS Expo proposals and additional business development response to client RFPs

Position Focus & Desired Skills

? Strong project & time management skills with a focus on clear communication and organizational techniques that foster team based success.

? Maintains a positive demeanor under pressure and seeks to promote similar behaviors in team members.

? Able to work comfortably with short production schedules

? Adherence to a schedule set by workload

? Effectively communicate with team members and other staff

? Seek clarification where information or a process is missing

? Seeks feedback on work, looking to increase personal effectiveness

? Continue to upgrade knowledge and identify needed resources for accomplish goals for the position

Work Hours: General office hours are 8 AM to 5 PM, Monday through Friday. This position may require extended hours on week days when key target deadlines are approaching. Courtesy advance notice towards scheduling these extended hours will be given where possible.

Travel Requirements: ~5%

Education and/or Experience:

? Preferred experience in the trade shows or events industry.

? Preferred Four year college bachelor’s degree at a minimum. A combination of education and work experience maybe used in lieu of college degree.

Mathematical/Computer Skills:

? General math

? Must be able to type all correspondence and have at least “intermediate” knowledge of Microsoft Word, Outlook, Publisher, Power Point and Excel.

? Preferred experience in CRM or similar customer relationship management software

? Must be capable of learning company specific software/programs.

Language Skills: English (Natural or Fluent)

Physical Demands: Ability to lift a thirty-pound box and/or general office equipment for operational management.

Job Type: Full-time Hourly, Overtime Eligible

Hourly Rate

$19.00/hr + (commensurate with experience) 

Benefits

? 3% Retirement match after 1 full year of service

? Dental insurance

? Health insurance

? Vision insurance

? Paid Time Off / Paid Holidays

? Remote Work Available up to 2 days a week after probation period

Schedule

? Monday to Friday

? Weekend availability as needed for shows and travel (minimal)