Business Administrative Assistant - DBR

ACCOUNTABILITY
Responsible for greeting and assisting clients and employees with excellent customer service via the telephone and in person. Perform clerical duties assisting Partners and Project Managers (PM) and maintain a highly responsive rapport with PM(s) as an articulate and detail-oriented professional.

ESSENTIAL FUNCTIONS

• Perform general clerical duties including typing and proofreading documents, correspondence and forms. Responsible for accuracy and clarity of final copy
• Perform varied assigned tasks requiring strong knowledge of office protocol and a firm understanding of the organization, programs and procedures related to the work of the office
• Maintain department supplies and other materials required for department or project activities
• Coordinate and set up meetings and conferences, and work on special projects with minimal supervision
• Coordinate catering for meetings and events as needed
• Customer Service – Greet visitors in person or on the phone, answering phone calls and directing inquiries appropriately
• Coordinate and process general administrative work such as time sheets, vacation requests, etc.
• Maintains schedules of one or more individuals for the department
• May perform a variety of research functions and data entry using computer programs to produce detailed and complex reports, spreadsheets and presentations
• Assist with Schedule of Values/Pay Applications
• Organize, maintain, fax, copy and scan correspondence, reports, files as required
• Run errands when requested by Partners and Leadership
• Maintain confidential information and effectively interact with various levels
• Maintains flexibility and be able to work overtime as needed
• Attend in-house trainings and department meetings as needed
• Other duties as assigned

EDUCATION & EXPERIENCE
High School Diploma/GED and 1-3 years of work experience

KNOWLEDGE, SKILLS & ABILITIES

• Familiar with using Microsoft Office Suite (e.g., Outlook, Excel, Word) or related software
• Familiar with using office equipment (e.g., computer, copier, etc.)
• Professional telephone, verbal and written communication skills
• Able to work well under pressure and in a fast-paced environment
• Strong organizational and customer service skills
• Able to prioritize workload, perform under time constrains and multi-task

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.