Business Administrative Assistant - Faster Way to Fat Loss

POSITION SUMMARY DESCRIPTION:

The role of a Business Administrative Assistant is responsible for assisting in administrative tasks, managing office needs and providing support to ensure the efficient functioning of the workplace. Key responsibilities include organizing team events, managing correspondence with related vendors, and facilitating communication between internal teams for the events. Additionally, the role involves maintaining office supplies, and implementing administrative procedures to optimize productivity. Strong organizational skills, attention to detail, and proficiency in office software are essential for success in this role. The Business Administrative Assistant serves as a central point of contact, fostering a positive and professional atmosphere within the office while supporting the overall objectives of the business.

ESSENTIAL FUNCTIONS:

• Select, book, and manage event venues, catering, and other necessary services related to team events
• Manage in-office inventory items (kitchen supplies, cleaning supplies, office supplies, etc)
• Manage in-office staff purchases of merchandise/consumables and coordinate with Director of Business Administration for payment
• Manage organization of in-office inventory and notify Director of Business Administration when merchandise/consumable supplies need ordered
• Manage organization of office supplies and breakroom supplies and provide list to Director of Business Administration when to order
• Manage organization of storage room and provide assistance to help pull needed items for photos/filming and in-office events
• Communicate with building manager in regards to building needs such as temperature settings, accessibility into building during non-business hours, etc
• Manage organization of main office area as well as break room and kitchen areas
• Manage reception area on full time basis
• Create, track, and manage any in-office shipping needs
• Performs initial phone screens with regard to potential candidate selection
• Prepares new hire and onboarding packets, desk spaces, and equipment as needed
• Prepare gift bags for office visitors
• Performs office errands such as picking up supplies, printing, dropping off items to be mailed, pick up catering orders, etc
• Preforms notary tasks as needed
• Performs other duties as assigned

QUALIFICATIONS:

• Bachelor's degree in Business, Marketing, Event Management, hospitality, or related field required with at least three years of experience in a related field
• Proven experience in event planning and management of large events
• Strong ability to manage multiple projects simultaneously in a fast-paced environment is required
• Excellent verbal and written communications skills with proven abilities in navigating customer service
• Excellent organizational, prioritization, and decision-making skills with keen attention to detail
• Strong analytical and problem-solving skills with an emphasis in supervisory and leadership
• Budget management experience