Business Admin Assistant - University of California, Irvine

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Department of Radiological Sciences

Under general direction, incumbent reports to the Operations Manager Supervisor. Position works in a team environment where administrative staff is responsible for the general administrative support of the Department. This includes supporting Department Administration, and Faculty; assist in the department preparation of SOU, academic support, computer/website resources area in completing paperwork, gathering information, etc. The position assists in prioritizing, efficiently processing, and tracking administrative issues to ensure deadlines are met and tasks completed appropriately for the Department

Required:

• Previous experience providing administrative support to senior management.
• Demonstrated ability to work independently in complex working environment, adjusting priorities as needed based on assignments and understanding mission and goals of the department.
• Demonstrated skill in English grammar and syntax sufficient to evaluate written materials and correct errors.
• Demonstrated ability to follow instructions and perform duties reliably and with thorough attention to detail.
• Demonstrated skill in forming and maintaining cooperative working relationships with others, i.e. effective interpersonal skills.
• Skill in organizing work for timely completion of assignments.
• Thorough understanding of office procedures.
• Ability to independently develop innovative, logical solutions to difficult, unusual, or first time problems and provide recommendations for action.
• Skill to function in a team environment by establishing and maintaining cooperative work relationships with faculty, staff, and administrators.
• Excellent interpersonal and customer service skills. Excellent communications skills with demonstrated ability to write correspondence, policies, and analytical reports.
• Working knowledge of business document formats; letters, memos, advertisements, grant applications etc.
• Excellent Computer Skills including knowledge of Microsoft Word, Excel and Power Point.
• Flexible schedule to accommodate overtime due to special projects, conferences, time differences; deadlines, etc.
• Ability to retrieve documents from various clinic sites.
• High school diploma or equivalent experience

Special Conditions:

• May require travel between various offices and clinics in Orange and Irvine campuses.
• Requires some evening hours and/ or overtime.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.