Building Operations Manager - Peggy Notebaert Nature Museum

Supervisor Title: Chief Curator and VP, Museum Experience

Status:  FT

Summary of Position:
The Nature Museum prides itself on original, creative, educational exhibits that inspire our visitors to learn more about world around them. Critical to this is the ability to create and maintain a safe, clean and fun environment which our visitors can enjoy. The Building Operations Manager will act as the main museum quality control officer and contact for the facilities maintenance, security contractor and building technical services. 

The role will also provide critical oversight and support of special events in regard to the planning of facilities porter function and security personnel. This position will work collaboratively across various departments, with internal and external teams, as well as independently. Candidate will possess excellent communication, planning and organizational skills. 

One weekend day will be required.

Principal Duties and Responsibilities:

• Main in-house contact and supervision for maintenance and repair contractors. Coordinates and oversees all building support services ranging from preventive maintenance to emergency service. Coordinating the work of outside vendors, such as elevator services, HVAC maintenance and repair, security and custodial maintenance, roofing and MEP contractors.
• Main in-house contact for all City of Chicago building inspection personnel
• Direct supervision of Building Maintenance Assistant. Create, maintain and review the “weekly task list” with the Building Operations Assistant, updating as required.
• On-boarding and oversight of maintenance and security contractors
• Supervision and maintenance of ME storage areas, facilities storage, paint room, and AV room.
• Management of loading dock and paver lot to maintain areas clean and clear of clutter
• Responsible for light electrical, plumbing and Drywall Repairs
• Responsible for in house light construction and painting projects
• Coordination and assistance with snow removal as required
• All administrative aspects of building operations such as:
  • Processing of building operations purchase orders, including invoice request from all contractors/vendors
  • Keep inventory & order all facilities maintenance supplies
  • Log all technical activities into the Building Report Entries
  • Attending all meetings of Museum Experience Team, internal & external partners as it pertains to special events
  • Routinely check functionality of all AV equipment, such as lamps, software updates and batteries
• Oversight, implementation and maintaining current best practices of the Emergency Action Plan, including planning of fire drills and specialized security issues.
• Development of cross department initiatives involving building operations such as accessibility & safety concerns.
• Main in-house contact for internal & external special events. Coordinating staff coverage, engineering, facilities, and security. Coordinating room set up and strike. Coordinate & implement AV set up.