Building Facility Coordinator - DMS - State of Idaho

Description

DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS

***THIS ANNOUNCEMENT WILL BE OPEN UNTIL FILLED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.

Operational Services is currently recruiting for a Building Facility Coordinator to support our Twin Falls locations. This position will provide facility and administrative support throughout the region and is responsible for reviewing facilities requests, managing moves, completing occasional maintenance, and maintaining the local motor pool. We are seeking applicants who excel at attention to detail, enjoy a variety of tasks and are well-organized for multi-tasking and changing priorities quickly. Previous SharePoint and Visio experience is preferred. The incumbent for this position will coordinate moves, office maintenance, motor pool maintenance, and process invoices in the Twin Falls regional locations. They may provide leadership for building evacuations and coordinate with security. Ensure building is safe, functional, and compliant with all regulations.

This position is not eligible for telework.

BENEFITS:

BEST RETIREMENT AVAILABLE IN THE NATION 

We have one of the Nation's best state retirement systems (PERSI) that offers a lifetime benefit. 

OTHER EXCELLENT BENEFITS

• 11 paid holidays
• Generous vacation and sick leave accrual beginning as soon as you start 
• Paid parental leave
• Medical, dental, vision insurance - incredible rates!(full-time/30+ hours per week)
• PERSI Choice 401(k)
• Deferred compensation plan
• Life insurance
• Short and long-term disability insurance
• Student Loan Forgiveness
• Wellness programs
• Employee Assistance Program (EAP)
• Flexible Spending Accounts (FSA) 
• Wide variety of training opportunities
• Some positions offer flexible hours and/or telecommuting

EXAMPLE OF DUTIES:

Facility Coordination:

• Determines equipment and supply needs for regional facilities and motor pool.
• Inspects working areas to ensure adequate maintenance, cleanliness, temperature and lighting.
• Supervises contractors to ensure smooth operation of facilities, projects, and moves.
• Establishes rapport and maintains communication with facility users to ensure all needs are met.
• Identifies or anticipates maintenance problems and takes corrective action.
• Recommends methods of improvement for support services in all areas of facilities.
• Monitors and controls the facility environment including HVAC, lighting, and cleanliness.
• Maintains regular observation of facilities and equipment.
• Monitors facility and motor pool use by programs to ensure conformance with established policies and procedures.
• Provides support and technical assistance to program staff for emergency procedures including fire alarms, electrical failures, elevator emergencies, injuries, floods, and storms.
• Observes, responds to, and reports unusual occurrences such as theft, vandalism, illness, and drug and alcohol related problems.

• Serves as resource for emergency personnel assisting in evacuating facility and maintaining order.

• Recommends security and safety solutions.

• Monitors contractors conduct and building operations.
• Develops and prepares project and moves plans, supervise contractors to ensure successful outcome.
• Supervise contractors to ensure adherence to DHW policies.
• Recommend changes in policies and procedures and provides interpretation to contractors and facility users.
• Resolves conflicts between staff, patrons and/or other personnel.
• Identifies needs and plans and coordinate with housekeeping, security, and program. 

MINIMUM QUALIFICATIONS:

You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position. It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.

• Some knowledge of supervisory practices. Typically gained a class or seminar (more than one day) specifically covering supervisory practices; or leadwork experience that required work assignment, direction, and monitoring (such experience on a fill-in basis is non-qualifying unless for a period of approximately three months or more); or successful completion of a college-level personnel course.
• Some knowledge of adding, subtracting, multiplying, and dividing whole numbers. Typically gained by successful completion of a high school or vocational basic arithmetic course covering addition, subtraction, multiplication, and division of whole numbers.
• Experience resolving customer service problems. Typically met by approximately one year of experience working in customer service solving customer problems.
• Experience developing written reports. This is typically gained by at least six (6) months of experience where you were required to research, compile and organize information into written reports for management decisions.
• Experience operating and maintaining commercial lighting, audio-visual, and sound equipment. Typically gained by approximately six months of experience operating and maintaining commercial lighting, audio-visual, and sound equipment.
• Experience using tools, equipment, materials and common practices used in facility preparation including custodial work. Typically gained by one year of facility preparation experience such as cleaning meeting rooms, floors, tables, etc.

Learn About a Career with DHW

***PLEASE NOTE: application assistance is not available after the business hours listed below, on the weekends, or on holidays and you must apply before 4:59 pm on the closing date. When applying, use CHROME as your browser to avoid complications.

If you have questions, please contact us at:

Email is the quickest way to get an answer to your questions.

(answered Monday through Friday during business hours MST)

EMAIL: dhwjobs@dhw.idaho.gov 
PHONE:(208) 334-0681

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or emailada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.