Budget Assistant I - Bureau of Administrative Services - Cook County State's Attorney's Office

Position Details

Job Title: Budget Assistant I

Reports to: Chief Financial Officer

Level: Entry/Union/Full-Time

Salary:

Grade/Step: 16

Location: 69 W Washington

Bureau: Administrative Services

Application deadline: 12/27/24

Primary Function: Accounts payable and receivable processing; serves as a liaison between the State’s Attorney’s Office and other agencies or financial institutions as it relates to the day-to-day operations.

Working Environment: Hours: Monday – Friday 8:30 a.m. to 4:30 p.m.

Physical Requirements:

Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.

Duties and Responsibilities:

• Process invoices within EBS accounting system
• Prepare checks for issuance from bank accounts held on-site (access database); includes, but not limited to, Petty Cash and Escrow Accounts
• Process reimbursements and charges to the appropriate budgetary accounts
• Process credits to budget accounts
• Prepare payment vouchers
• Provide front desk coverage relief for breaks and lunch as needed
• Perform additional duties and responsibilities as needed or required
• Interacts regularly with State’s Attorney’s Office employees
• Interacts regularly with other Cook County agencies
• Interacts regularly with outside agencies and vendors
• Regular access to confidential information
• Perform other duties as assigned

Qualifications:

Required:

• The candidate must have excellent verbal and written communication skills, excellent organizational skills, and the ability to multi-task.
• Three years direct and significant experience working with account ledgers, bank reconciliations and spreadsheets will be considered in lieu of a Bachelor’s degree. Proficiency in Microsoft applications required.
• Proficiency in SharePoint.

Preferred:

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
• Working Knowledge of the EBS system

Equal Employment Opportunity

At the Cook County State’s Attorney’s Office (CCSAO), we champion diversity, equal opportunity, and inclusivity! We are passionately committed to building a team that represents a wealth of backgrounds, perspectives, and skills. Our strength lies in our diversity, and we actively seek, develop, and cherish talent from all walks of life.

We're proud to say that we stand firmly against discrimination of any kind—whether it's based on race, color, religion, sex, pregnancy, national origin, age, physical or mental disability, sexual orientation, gender identity, gender expression, or any characteristic protected by federal, state, or local law. At CCSAO, everyone is welcome.

And, we're not just about saying it—we're about living it! If you’re a qualified individual who requires reasonable accommodation based on religion, disability, or pregnancy, please let us know. At CCSAO, we’re all about empowering our team to shine.

Reasonable Accommodation

Applicants that are a qualified individual with a disability or a disabled veteran may contact the Cook County State’s Attorney’s Office coordinators via email at hr.sao@cookcountysao.org and arrange for an accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.

Benefits

At Cook County, we believe in investing in you, our valued employee. We understand that your well-being directly impacts the quality of service we provide to our community. That's why we offer a comprehensive and competitive benefits package designed to support your health, financial stability, and work-life balance. Here's a snapshot of what we offer:

Choose from a variety of medical, dental, and vision plans to best suit your lifestyle and needs. We provide a robust Paid Time Off (PTO) program, including vacation, personal, and sick leave, as well as 13 paid holidays. As a public service employer, our employees may qualify for the Public Service Loan Forgiveness (PSLF) program. Our Employee Assistance Program offers confidential counseling and referral services to help you navigate life's challenges. And of course, a pension plan through Cook County.

Follow this link to the Cook County Benefits and this link to Cook County Pension Fund if you want to learn more about our amazing benefit coverage. The CCSAO does not provide relocation assistance.