Bookkeeper/Office Manager form Commercial Construction Firm - One Source Construction LLC
Southborough, MA
About the Job
ABOUT US
We are a General Contracting firm providing construction services to public entities in the Commonwealth of Massachusetts. Our value and mission are focused on a sustainable growth process creating a diverse working environment while remaining sensitive to the needs of our employees and their families. One Source Construction LLC has earned its solid reputation due to our effective and seemless conclusion of projects with accuracy and precision. Some of our customers are the MBTA, DCAMM, Educational Institutions, Courts of Law just to name a few. We take pride in being a WBE/MBE company providing the Commonwealth of Massachusetts with fair prices and quality.
ABOUT THE JOB AND THE IDEAL CANDIDATE
We are seeking a Seasoned Bookkeeper / Office Manager to join our team in our Southborough office. The Bookkeeper / Office Manager will bring a minimum of 3-5 years of experience in the construction industry. The ideal candidate will require minimal day-to-day supervision and be able to support the senior management team. This is an in-office position (not remote or hybrid). This is a great opportunity for career-minded candidates looking to grow our team.
WHAT YOU WILL DO
The position duties:
- Input and maintain accurate financial records in QuickBooks (desktop version).
- Manage Accounts Receivables and Payables.
- Deep understanding of AIA Billing.
- Assist with monthly project progress billing.
- Process purchase orders and accounts payable.
- Follow strict required documentation from subcontractors prior to issuing payments.
- Track budgets/projections and other management benchmarks.
- Track of Sales Tax-Exempt Projects.
- Daily management and posting of card accounts and job costing.
- Monthly reconciliation of cards accounts.
- Perform general administrative tasks as needed.
- Projects documents filing
- Assist administer Employees Benefits Package
- Set up new vendors and maintain up to date information.
- Request and maintain certificates of insurance.
- Renew and maintain all automobiles and trucks registration/insurances.
- Prepare and oversee Workers' Compensation and General Liability renewals and audits.
- Assist with purchase of office equipment.
- Monitor and maintain office supply inventory.
Position requirements:
- Proficient in QuickBooks (Desktop Contractor Version)
- Proficient in Microsoft Applications (Outlook, OneDrive, SharePoint, Excel, Word)
- Proficient in Adobe Acrobat Pro
- Knowledge of Procore Software a plus.
- 5+ years' experience in accounting with a minimum of 3 years in COMMERCIAL CONSTRUCTION
- Construction experience required. Public Construction experience
- Notary Public or ability to become, required.
- Experience working in a dynamic and changing company environment.
- Strong organizational skills with a sense of urgency and capable of prioritizing multiple tasks.
- Self-starter and strong ethical standards
ONE SOURCE CONSTRUCTION offers competitive compensation, continuing educational and professional development and a valuable package of benefits.
Benefits include Health Insurance, Dental Insurance, Paid Time Off and Retirement.
Job Types: Full-time
Salary: Starting at $56K