Bookkeeper/Office Manager - Ben Hardy & Company

Ben Hardy & Co

Bookkeeper/Office Manager

Location: San Francisco, CA (Remote with Weekly Office Visit)

Company: Ben Hardy & Co: https://benhardybuilds.com/

Are you an experienced bookkeeper with an eye for detail and a talent for office management? If so, we invite you to join our team at Ben Hardy & Co, a respected high-end remodeling contractor based in San Francisco.

About Us:

At Ben Hardy & Co, we take pride in our ability to transform dreams into reality through our high-quality remodeling and construction projects. As a small, close-knit team, we are dedicated to upholding our reputation for excellence and client satisfaction.

Responsibilities:

As our Bookkeeper/Office Manager, you will play a pivotal role in maintaining the smooth operation of our office and financial processes. Your responsibilities will encompass a wide range of tasks, including:

• Financial Management: Accurate record-keeping using Quickbooks Desktop, including accounts payable and receivable, payroll, and reconciliations.
• Office Administration: Handling administrative duties such as email correspondence, phone calls, and office supply management.
• Document Organization: Managing and organizing project documents, contracts, and vital records.
• Stakeholder Communication: Effectively communicating with customers, homeowners, subcontractors, and vendors.
• Project Support: Proficiency in Quickbooks Desktop is essential, with experience in construction project management software Procore considered a valuable asset.
• File Management: Organizing and maintaining files using Google Workspace and Procore.
• Cost Coding: Collaborating with Project Managers to manage cost coding of timecards and project costs.
• Payroll Processing: Managing employee timecards through Procore and processing payroll using ADP.
• Financial Reporting: Conducting monthly reconciliations and preparing year-end reports for tax preparation.
• Accounts Management: Managing accounts payable and accounts receivable, providing regular reporting.
• License Compliance: Monitoring all business, city, state, and contractor licenses for compliance.
• Expense Management: Maintaining and organizing scanned receipts and handling expense reimbursements.
• HR Support: Assisting with the new hire onboarding process and managing employee benefits and renewals.
• Insurance Oversight: Monitoring insurance policies in coordination with insurance agents and workers' compensation administrators.
• Job Tracking: Maintaining organized logs of all current jobs for tracking and costing purposes.
• Reporting: Updating reports to reflect ongoing balances related to jobs, subcontractors, and vendors.
• Invoicing: Generating client invoices and managing vendor and subcontractor invoices.
• Documentation: Requesting insurance certificates from subcontractors and customers and preparing/sending contracts, agreements, and W9 forms to subcontractors, obtaining signatures.

Qualifications:

To excel in this role, you should possess the following qualifications:

• Proficiency in Quickbooks Desktop.
• Procore experience is a plus.
• Minimum of 3 years of experience in bookkeeping, experience with construction bookkeeping a plus.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to work independently and efficiently in a fast-paced environment.
• Effective communication skills to interact with various stakeholders.
• Familiarity with payroll processing using ADP is a plus.
• Knowledge of Google Workspace and experience with file organization.
• Understanding of job tracking, costing, and reporting.
• Ability to multitask and prioritize tasks effectively.

Position Details:

• Job Type: Part-time (20-32 hours per week)
• Work Environment: Remote (with a weekly office visit)
• Flexible Hours: We understand the importance of work-life balance and offer flexible hours to accommodate your needs.
• Pay: $50/hr. - $75/hr.

We recognize that Black, Indigenous and other people of color, women, and LGBTQIA+ individuals are disproportionately excluded from the residential construction industry. We believe that this industry can only be strengthened by diversity, and the leadership of diverse perspectives, at all levels. Thus, we strongly encourage BIPOC, women and LGBTQIA+ people to apply.