Bookkeeper/Office Coordinator - Zephyr Connects

DECA Consulting - Bookkeeper and Office Coordinator

Are you a QuickBooks wizard who thrives on precision and efficiency in managing financial records? Do you have a knack for turning numbers into insights and keeping accounts accurate and up to date? Are you seeking a workplace where a small, friendly team collaborates openly and values constructive feedback and thoughtful critique?

If this sounds like you, keep reading to discover more!

About us:

Established in 2001, our firm is dedicated to safety and innovation in juvenile products, car seats, and toys. With a close-knit team of seven, we specialize in development, safety, and compliance, ensuring every project meets the highest standards of safety and quality. We pride ourselves on providing expert design, engineering, and compliance services without the red tape of larger organizations. As a family-founded and forward-thinking company, we value collaboration, innovation, and making a real impact in keeping children safe.

Learn more about us on our website: https://deca-inc.net/

Summary of Responsibilities:

Join our team at DECA Consulting as a skilled Bookkeeper and Office Coordinator, where your organizational expertise will play a key role in supporting our dynamic team. In this multifaceted role, you will ensure smooth financial operations by managing QuickBooks Online, processing invoices, overseeing accounts, and handling payroll with precision and accuracy. Additionally, you’ll provide essential administrative support by maintaining records, coordinating travel arrangements, and collaborating with our office manager and accountant to ensure everything runs efficiently. This is an opportunity to make a meaningful impact in a fast-paced, mission-driven environment.

Essential Functions

Bookkeeping Responsibilities:

• Utilize QuickBooks Online for daily bookkeeping tasks, including reconciliation and reporting.
• Maintain accurate financial records of all transactions, including purchases, sales, receipts, and payments.
• Manage accounts receivable and payable processes efficiently.
• Prepare and send client invoices, ensuring accuracy and timely follow-ups.
• Process payroll and ensure compliance with tax obligations, including filing necessary forms.
• Collaborate with the accountant to assist in preparing tax returns and financial summaries.
• Create and analyze financial statements and periodic reports.
  

Administrative Responsibilities:

• Organize and maintain digital and physical company records.
• Coordinate office services, ensuring smooth day-to-day operations.
• Arrange travel bookings for conferences, business meetings, and employee needs.
• Assist in maintaining office organization, including scheduling and resource management.

Education, Experience, and Skills Required

• 5+ years of solid bookkeeping experience.
• 2+ years of administrative experience is preferred.
• Proficient with QuickBooks Online.
• Associate degree in Finance, Accounting, or Business Administration is preferred.
• Proficiency in office software (MS Suite, Zoom) and the ability to learn new tools quickly.

Compensation

• Salary: $40,000 - $48,000 per year
• Full time but flexible position (30-40 hours per week)
• Health, dental, and vision insurance.
• Paid Vacation – 10 days annually.
• Paid Personal/Sick Time - 5 days annually.
• 10 paid holidays.
• 401K (with 3% matching).
• Sam’s Club membership.

Personal characteristics needed to be successful in this role

• Detail oriented, organized, and dependable.
• Analytical mindset and self-starter personality.
• Collaborative and curious.
• Open to communication and feedback.
• Flexible and adaptable.

How to Apply

• Submit an updated resume.

We have a formal recruiting process and have a relationship with Zephyr Connects LLC, whom we use for the screening and hiring process. If you are selected for the next step you will get instructions from Svitlana Diak within 3 days of your submission. Everyone will be contacted. 

DECA Consulting provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, DECA Consulting complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Alternative Job Titles: Accounting Assistant, Office Manager, Administrative Assistant, Office Administrator

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