Bookkeeper/ Office Administrator Job - Armstrong Ceilings

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Primary location: San Rafael, California 
Relocation offered: No 
Employment status: Full-Time 
Travel: No 
Non-compete: No 

The estimated base salary range for this role is $78,000 to $85,000 per year.  Individual pay is based upon location, skills and expertise, experience and other relevant factors

​What does it mean to work at BŌK Modern, a subsidiary of Armstrong World Industries?

It means being immersed in a supportive culture that recognizes you as a key player in Armstrong's future. We are a large company with a local feel, where you will get to know and collaborate with leadership and your colleagues across the company.

By joining us, you'll have the opportunity to make the most of your potential. Alongside a competitive remuneration package, you will receive:

Standard benefit package offerings: medical, dental, prescription drugs, life insurance, vacation and sick time
 

BŌK Modern is looking for an exceptionally organized, detail-oriented Bookkeeper/ Office Administrator with some HR administration experience to run our office. The right candidate will be self-motivated, able to multi-task, possess a great attitude with a problem-solving approach to challenges. Candidate must have a professional demeanor, thrive in a service-oriented position, be hardworking, punctual, honest, loyal, and a motivated self-starter. The ideal candidate will have an excellent work ethic and want to be a long-term contributing team member.

Please note this is an on-site position expected to be in the San Rafael, CA office five days a week.

Essential Responsibilities and Duties but not limited to:

Bookkeeping

You will be working with the Sr. Account Manager (EST. 50% of the week)

• Assist with weekly billing to customers.
• Assist with analyzing monthly and quarterly financials of pertinent COGS and expense accounts determining the roadmap to increase profitability while decreasing unnecessary expenditures.
• Assist with tracking 2024 budget for internal expenses.
• Manage Accounts Payable and processes bi-weekly check runs.
• Assist in preparing year-end audit and accounts reconciliations, including all supporting documents and regulatory compliance.
• Prepare bi-weekly payroll through ADP and enters journal entries.
• Credit card entries.
• Reconcile bank accounts.

Office Administration/ HR related responsibilities

You will be working with HR Knowledge and the Corporate Hurman Resources

• Track attendance, including setup of vacation accruals for all employees and document management (vacation request forms, master attendance tracking report for both exempt and non-exempt employees etc.)
• Act as the primary Human Resources point of contact between Corporate Human Resources, government agencies and BŌK Modern
• Keep all insurances current. Research for new insurance, when needed.
• Actively engage with employees on issues relating to pay, benefits, employee relations, etc.
• Support recruiting efforts, including setting up interviews.
• On-boarding and off-boarding; ensures completion and submission of all new hire paperwork to Corporate Benefit Services and Payroll Teams
• Manage communication, education and enrollment of health insurance and 401K enrollments.
• Own employee record retention (i.e., personnel files, I-9 files, 401K files)
• Coordinate and execute all employee appreciation activities, including choosing locations, deciding menus, purchasing gifts and providing annual budgets to the Finance Manager

Office Management:

• Make travel arrangements for Principals and staff as requested.
• Coordinate staff lunches, meetings and events.
• Ordering of office supplies and groceries

Qualifications:

• Minimum 3-5 years’ experience in office administration, and accounting
• QuickBooks experience is a must.
• Architectural, construction, or design firm experience is a plus.
• Must be able to prioritize, multi-task and work in a fast-paced environment.
• Must be proficient in Microsoft Word and Excel
• Excellent verbal and written communication skills
• Outgoing personality, who is used to working independently in a fast-growth and fast-paced environment.
• Must have excellent ability to find solutions in challenging situations and communicate well with customers, contractors, project managers, and owners.
• Must have ability to juggle a multitude of deadlines and coordinate with cross functional teams.

Perks / Benefits:

• 100% paid Medical & Dental insurance.
• Vacation and sick time/PTO.
• Standard paid holidays
• Staff lunches/breakfast and happy hour

Why should you join BŌK Modern., a subsidiary of Armstrong World Industries?

BŌK Modern is an architectural metal systems company based in San Rafael, operated by architects and industrial/product designers. We specialize in ultra-modern architectural metal systems for balcony guardrails, stair guardrails, wall screens, canopies and fencing among multiple other solutions. You will be participating in a wide variety of national and international landmark projects. Our projects are primarily for the multi-residential, educational, and commercial construction industries.

Our products are contemporary and cutting edge. We are looking for someone who is interested in being part of a fast-growing company that is set to become a leader in the architectural metal industry. Our clients are architects, interior designers, and major construction companies nationwide.

For more than 150 years, we have built our business on trust and integrity. It set us apart then, and it sets us apart now, along with our ability to collaborate with and innovate for the people we're here to serve - our customers, our shareholders, our communities and our employees.

We are committed to developing new and sustainable ceiling solutions, with design and performance possibilities that make a positive difference in spaces where we live, work, learn, heal and play. It's an exciting, rewarding business to be in, and we're committed to continue to grow and prosper for the benefit of all of our stakeholders. We hope you join us.

Our Sustainability Ambition

"Bringing our Purpose to Life" - lead a transformation in the design and building of spaces fit for today and tomorrow.
We are committed to:
•    Engaging a diverse, purpose-driven workforce;
•    Transforming buildings from structures that shelter into structures that serve and preserve the health and well-being of people and planet;
•    Pursuing sustainable, innovative solutions for spaces where we live, work, learn heal and play;
•    Being a catalyst for change with all of our stakeholders; and
•    Making a positive difference in the environments and communities we impact.

About the location (San Rafael, CA)

San Rafael is a city located in the North Bay region of San Francisco Bay Area. San Rafael is at the center of things. The oldest, largest, and most culturally diverse city in Marin also enjoys the best weather. San Rafael is a lively business cultural center located in an area of natural beauty. It is a lively blend of Victorian buildings, restaurants, coffee shops, unique retailers-from books and furniture to clothing, art, jewelry, and collectibles.  Downtown features year-round Art films and festivals.  San Rafael is a place where culture, business, and fun coexist, and thanks to its central setting, natural beauty is never far away.

BŌK Modern, a subsidiary of Armstrong World Industries, is committed to providing an environment free of discrimination and harassment on the applicable prohibited grounds under applicable human rights legislation, where individuals are treated with respect, have equal opportunities in accordance with applicable human rights legislation, and can contribute meaningfully in the workplace once employed.

Come and build your future with us and apply today!