Bookkeeper at Union Settlement

Union Settlement is an East Harlem based nonprofit organization founded in 1895. For 128 years, Union Settlement has provided critical and innovative programming to children, youth, families, and older adults. As a pioneer of the settlement house movement, Union Settlement continues to meet the needs of the ever-changing East Harlem community through its core programs. Through these programs, New Yorkers gain opportunities, develop skills, and become empowered to pursue and achieve their dreams.

Today, Union Settlement provides services through 33 program sites in approximately 28 locations. Union Settlement’s current programmatic portfolio includes 8 core program areas: Early Childhood Education, Youth Services (including after school programs), Family Services (including the Family Enrichment Center and the Family Childcare Network), the East Harlem Community Partnership, Adult Education, Mental Health Services, Older Adult Centers, and Economic Development.  Union Settlement serves more than 10,000 individuals and nearly 1,000 businesses every year.

Strengthened by a dynamic, diverse, and collaborative workforce of more than 350 employees, Union Settlement also serves as a connector, convener, and advocate for East Harlem and its partners. To learn more about Union Settlement, visit www.unionsettlement.org

Position: Bookkeeper                                                                   

Department: Early Childhood Education

Reports to: Executive Director, Business Operations, Compliance & Regulatory Affairs    

Hours: Full-time (35 hours weekly)

Salary: $38,500                                                                  

FLSA: Non-Exempt

Location: On-site; Union Johnson, 1829 Lexington Ave (113th St)

Position Summary:

Under the general supervision of the Executive Director, Business Operations, Compliance & Regulatory Affairs, the Bookkeeper of a day care center maintains and records a complete and systematic set of Early Childhood Education center transactions for assigned center(s). Duties include greeting families and visitors, checking accounting records for accuracy, tracking invoices and payments, and maintaining a system for organizing documents.

Responsibilities:

• Greets visitors, determines the nature of their business, and conducts them to the appropriate person while presenting a pleasant personality to make them feel welcome.
• Responsible for typing letters, memos, drafts, and general correspondence.
• Answers, screens and routes incoming telephone calls.
• Maintains office files.
• Assists with the enrollment of new families.
• Calculates monthly CACFP claim forms and submits.
• Calculates monthly in-kind volunteer sheets and submits.
• Attends meetings as deemed necessary by Supervisor.
• Orders equipment, supplies, and other materials approved by the Director.
• Maintains an inventory of program materials and supplies.
• Performs general office functions including filing, faxing and copying.
• Collects times and submits to payroll in a timely matter.
• Distributes payroll.
• Processing medical and welfare fund enrollment for new staff
• Track staff medicals in accordance with DOH standards.
• Ensures that monthly attendance is entered into the COPA.
• Special projects as assigned.

Qualifications:

• High School Diploma or equivalent.
• Demonstrated computer proficiency, especially in Microsoft Word and Excel.
• Excellent verbal and written communications.
• Excellent organizational ability and interpersonal skills.
• Demonstrated ability to perform multiple tasks effectively in a fast-paced, challenging, and constantly changing environment.
• Ability to maintain confidential documents and matters.
• A strong desire to help improve the lives of the residents in the East Harlem community.

CO R E CO M P E T E N C IE S

• Leading Others: Creates a sense of urgency throughout the organization on the importance of achieving Inspires, influences, and enables team members to reach their goals
• Facilitating Change: Approaches challenges with creativity and Demonstrates analytical thinking. Guides change to meet Union Settlement’s goals.
• Managing Performance: Evaluates and revises goals semi-annually with the team. Provides consistent supervision and documents performance highlights and concerns
• Applying and Developing Expertise: Embraces and leads the team to achieve milestones. Seeks and supports professional development opportunities for team Manages finances and budgets effectively
• Communicating and Collaborating: Listens well and actively engages with others with honesty and integrity and holds team accountable to the same standard

Union Settlement’s Diversity, Equity & Inclusion Commitment

Union Settlement is an equal opportunity employer. They do not discriminate on the basis of race, color, religion, marital status, age, national origin, physical or mental disability, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.