Bookkeeper / HR Administrator - Maine Lobster Now

Not a remote position.

Our Company: 

Maine Lobster Now is an eCommerce seafood company based in Saco, Maine. We specialize in delivering fresh, high-quality seafood products nationwide.

Description:

This is a combined role for a book keeper and human resources admin.  Combined the duties create a full time role.  We have part time consulting for both human resources and accounting to help with any questions and onboarding.  Our in office requirements for off peak are 8 am -430pm M-F.  For the entire month of December our hours are 7am - 5 pm M-F.  Outside of office hours phone calls during business hours are expected to be answered and emails are expected to be monitored.

Job Duties:

• Open and sort all mail and file appropriately.
• Maintains office files; implements an efficient system for other staff to access files and records.
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payments of vendors weekly, which may include verification of federal ID numbers, reviewing purchase orders, bill of ladings, and resolving discrepancies in the 3 part match with purchase manager.
• Collect any outstanding balances for account receivable.
• Verify employee hours with management and run payroll weekly using our payroll software, Rippling.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Communicate with vendors as their primary billing contact to resolve any issues with payments, invoices, or accounting issues.
• Records entry of, verifies documentation for, and distributes petty cash and check deposits any cash at end of shift.
• Has an understanding of accrual accounting and ability to accrue invoices and partial invoices as needed to meet accounting standards.
• Calculates and reports sales tax based using our sales system.
• Onboard and offboard employees in the payroll and benefits system (rippling)
• Provide basic benefits information to employees (overview sheets) and act as a liaison between employees and our HR contractor.
• Calculate employer benefits contribution and employee deductions for weekly payroll.
• Work with our HR contractor and CEO to complete open enrollment and benefits renewals annually.
• Post hiring ads and screen candidates for management upon request.

Required Skills/Abilities:

• QuickBooks Desktop Enterprise (required)
• Microsoft Excel (required)
• G Suite (preferred)
• Rippling (preferred)

Education and Experience:

• Bachelors in Science - Finance, Economics, or related field

Physical Demands:

• Able to sit and/or stand for the duration of the shift
• Able to use a keyboard, headset, and computer monitor for the duration of the shift
• Must be able to lift up to 15 pounds at times.
• Must be able to type 30 words per minute

Full Time Benefits:

• 100% paid employee healthcare after 60 days
• 100% paid dental after 60 days
• Group vision 
• Short term and long term disability after 60 days
• Paternity leave after 12 months
• 401(k) Plan & Match - 100% match on your first 3% and 50% match on your next 2% of contributions.  Eligible after 1 year.
• Basic Life Insurance - $35,000 after 60 days.  Employees can opt in for more coverage at their own expense.