Bookkeeper - WW Cannon

The Bookkeeper handles all aspects of accounts receivable and accounts payable.   Works with Accounting Manager to ensure all sales orders are accurately invoiced immediately upon shipping and/or installation completion, calls customers past due on A/R aging report, and processes all accounts payables invoices.  With oversight from Accounting Manager, runs weekly A/P report, processes payments, and handles all aspects of A/R and A/P filing and other administrative duties.  Since 1938, W. W. Cannon has been a valued source of materials handling/storage solution and dock and door equipment and services for our customers.  The family oriented, customer focused culture we strive to develop and foster creates an ideal working environment for employees and a place where they can grow with the company and make a significant impact in the customer's day to day productivity, safety and profitability. 

Company Benefits:

• Pay:$24.00 to $28.00 per hour depending on experience
• Paid Vacation:
• Paid Personal/Sick Time 
• Paid Holidays (8 per year)
• Long and Short Term Disability-no wait period
• Insurance: Medical Insurance, Vision, Dental and RX Card- no wait period
• Simple IRA with matching employer contribution
• Company paid Chaplains through Marketplace.  Chaplains available for you and your immediate family for counseling, marriage issues, personal issues, funerals, weddings, incarcerated family visits, hospital visits and a confidential person to speak to 24/7 for any issues that may arise. Thorough onboarding and training/mentor program for all new employees and promoted employees.
• Fantastic family oriented office environment.
• Monthly Employee Birthday recognition, company lunch and gift.
• Complimentary subscription to SmartDollar - online, on-demand financial fitness tool.

MAJOR RESPONSIBILITIES BOOKKEEPER:

1. Accounts Payable. Match supplier invoices with purchase orders for accurate payment. Pay close attention to invoice payment terms and mailing address. Run A/P open invoices report weekly and process A/P checks/payments after prior approval from Controller. Create a batch for payments, either checks, ACH, or credit cards. Processes vendor pre-payments as applicable. Set up new supplier vendor accounts and subcontractors and negotiated payment agreements & terms with vendors.
2. Accounts Payable. Credit Card Statement Reconciliations. Match supplier’s invoices and overhead expenses to credit card statement post and process in the system for accurate reconciliation.
3. Accounts Payable. Researches and enters A/P non-suppliers’ invoices in the computer for payment and handles all A/P calls promptly.  Assists with monthly auditing of mobile device invoices, group health statements, and ST/LT Disability statements, as well as first-of-the-month payables.
4. Accounts Receivable. Billing. Researches and enters work orders in the computer for invoice processing daily prints invoices and oversees mailing and/or emailing of invoices.  Bookkeepers pay close attention to the customer PO and the instructions from the customer A/P Department on the preferred method of delivering invoices.  Call freight companies or vendors to obtain a copy of the invoice when the sales order is ready to be invoiced and the freight or vendor invoice is unavailable. Work closely with PM & Services Manager for accuracy in billing.
5. Accounts Receivables. Responsible for collections calls and emails. Responsible for emailing monthly statements to our customers and providing any missing invoices.
6. Accounts Receivable. The Bookkeeper will start the new customer application process and work with Controller to review the results. The Bookkeeper will set up a new customer account with all the information provided by the customer in the system to ensure the payment collection.
7. Collections. Run aging report weekly. Call customers on the account receivable aging report and consistently communicate any concerns or collections problems to the Sales Rep and Manager—Assists Controller with Lien notices, filing of liens, etc.
8. Filing of all A/R and A/P invoices
9.  Works closely with Controller during inventory and audits and special projects.
10. Assist the Controller at the beginning of the new year with organizing, boxing, marking, and storing the previous year’s files and any other responsibilities assigned by the Accounting Manager or President.

QUALIFICATIONS FOR POSITION:

1. Bookkeeper experience.
2. Organized person.
3. Must know current computer software system and be computer savvy.
4. Must understand the basics of accounting.
5. Must be able to process work on time and with accuracy.
6. Must be able to meet deadlines.
7. Must work well with people.
8. Positive and professional attitude to internal and external customers.
9. Willing to learn new responsibilities.
10. NetSuite experience a plus but not necessary.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.