Bookkeeper, Business Office - Laveen Elementary School District

QUALIFICATIONS:

Prefer two years college in bookkeeping, accounting, and/or business courses. Prefer three years related experience and/or training; or equivalent combination of education and experience. Knowledge of accounting principles and practices.

REPORTS TO:

Finance Director

JOB GOAL:

Provides support for department functions with specific responsibility for performing activities related to the accurate processing of authorized invoices; recording, updating and reconciling related financial information; and providing instructions and/or accounting support to other personnel in accordance with established practices.

PERFORMANCE RESPONSIBILITIES:

1. Assists auditors for bookkeeping and/or other audit related requirements.
2. Maintains state and federal grants, fiscal year accounting records, monitoring and reporting.
3. Reviews purchase requisitions and personnel action request forms for accounting coding accuracy and for budget or grant compliance.
4. Maintains a variety of site and department budgets (e.g. not limited to, student activities account, tax credit donations, after school activities).
5. Prepares journal entries.
6. Assists other business staff, departmental staff, and school site staff for the purpose of responding to questions regarding bookkeeping.
7. Assists, as needed, with employee time tracking software.
8. Compiles financial information related to work assignments (e.g. not limited to, cafeteria, after-school care, capital projects fund, etc.) for the purpose of providing required documentation and/or processing information.
9. Deposits funds collected with the County Treasurer for the purpose of receiving and documenting money in compliance with District and state rules, guidelines and statutes.
10. Informs other staff and/or outside parties regarding procedural requirements for the purpose of processing transactions.
11. Maintains financial information, files and records (e.g. not limited to, copies of paid invoices, checks, documentation, reimbursements, reports, vendor files, receipts, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
12. Monitors account balances and related financial activity for the purpose of ensuring that allocations are accurate and complying with established financial practices.
13. Participates in meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.
14. Performs pre-audits of all invoices for the purpose of ensuring accuracy and appropriateness prior to payment in compliance with District and state rules, guidelines and statutes.
15. Processes financial information for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices.
16. Processes making payments from all funds and issuance of check documents for the purpose of making payments from all funds and the functions relating to the issuance of check documents.
17. Receives and records financial transactions in the proper District records.
18. Reconciles financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.
19. Researches discrepancies of financial information and/or documentation for the purpose of ensuring the accuracy and adhering to established procedures prior to processing.
20. Responds to inquiries of staff and administration regarding financial procedures for the purpose of providing information, direction and/or referral for addressing inquiry.
21. Perform other job related duties as assigned.

COMPETENCIES:

1. Perform basic math, including calculations using fractions, percents, and/or ratios.
2. Read a variety of manuals; writes documents following prescribed formats, and/or present information to others.
3. Understand multi-step written and oral instructions.
4. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; and office equipment/software.
5. Problem Solving - Identifies and resolves problems in a timely manner.
6. Customer Service - Manages difficult or emotional situations; Responds promptly to student, staff, and public needs.
7. Interpersonal Skills - Maintains confidentiality; Creates and maintains a positive and conducive work environment.
8. Oral Communication - Responds well to questions.
9. Written Communication - Edits work for spelling and grammar.
10. Diversity - Shows respect and sensitivity for cultural differences.
11. Ethics - Treats people with respect.
12. Organizational Support - Follows policies and procedures.
13. Professionalism - Approaches others in a tactful and positive manner.
14. Safety and Security - Uses equipment and materials properly.

LANGUAGE SKILLS:

1. Ability to read and comprehend instructions, correspondence, and memos.
2. Ability to write correspondence.
3. Ability to work with a variety of people and maintain confidentiality of information.

TECHNOLOGY SKILLS:

1. To perform this job successfully, an individual should have knowledge of Internet and District software, preferred accounting used software and Microsoft office (Word, Excel, Publisher, PowerPoint, and other appropriate technology software).
2. The ability to type 40 wpm.
3. The ability to successfully perform ten-key functions.
4. Knowledge of appropriate business machines and telephones.
5. Monitor special system(s), not limited to, including security and fire alarm systems.

PHYSICAL DEMANDS:

1. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
2. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
3. The employee must occasionally lift and/or move up to 25 pounds. In addition, some carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.
4. The usual and customary methods of performing the job's functions require the following physical demands: requires sitting, walking, and standing.
5. Specific vision abilities required by this job include close vision and distance vision.

TERMS OF EMPLOYMENT:

1. Twelve-month, employee pay and benefits in accordance with Board policy.
2. FLSA: Non-Exempt
3. Full Time Employee Benefits in accordance with Board policy.

EVALUATION:

1. Performance to be evaluated in accordance with the Board policy on evaluation of support personnel.