Bookkeeper/Administrative Assistant- M. Hughes CPA & Company LLC - Skills for Rhode Island's Future

Skills for Rhode Island’s Future is recruiting candidates for M. Hughes CPA & Company LLC. Please read more about Skills for Rhode Island’s Future at the end of this job description. 

COMPANY NAME:  M. Hughes CPA & Company LLC

JOB TITLE:  Bookkeeper/Administrative Assistant

LOCATION: 654 Metacom Ave, Warren RI

HOURS: 35- 40 hours per week - 1st Shift 

Job Summary: We are seeking a versatile individual to fill the combined role of Administrative Assistant & Bookkeeper. This position requires meticulous attention to detail, exceptional organizational skills, and the ability to handle both administrative tasks and financial responsibilities efficiently. The successful candidate will play a vital role in maintaining smooth operations within our office while ensuring accurate financial record-keeping.
 

Key Responsibilities:

• Greet visitors and assist with inquiries in a professional manner.
• Answer and direct phone calls to appropriate personnel.
• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Coordinate meetings and conferences, including scheduling, room setup, and catering arrangements.
• Assist in the preparation and distribution of correspondence, reports, and presentations.
• Maintain office supplies inventory by checking stock and ordering supplies as needed.
• Handle incoming and outgoing mail and packages.
• Assist with the organization of company events and special projects as required.
• Maintain confidentiality and discretion in handling sensitive information.

• Manage accounts payable and accounts receivable functions.
• Process invoices, expense reports, and reimbursements in a timely manner.
• Reconcile bank and credit card statements to ensure accuracy.
• Maintain accurate records of financial transactions using accounting software.
• Assist in payroll processing and employee expense management.
• Prepare financial reports, including balance sheets, income statements, and cash flow statements.
• Assist with budgeting, forecasting, and variance analysis.
• Support year-end financial close.           
• Ensure compliance with relevant financial regulations and internal policies.

Key qualifications:

• QuickBooks Online and/or desktop experience, QuickBooks ProAdvisor Certification a plus: Knowledge of administrative and clerical procedures and systems such as Microsoft Office (Word and Excel), Google Business Suite, managing files and records, designing forms, and other office procedures and terminology. Proven experience in both administrative support and bookkeeping roles.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to prioritize tasks and manage multiple deadlines effectively.
• Excellent communication and interpersonal skills.
• Discretion and confidentiality when handling sensitive financial information.
• Knowledge of basic accounting principles and procedures.
• Accounting degree or additional education in business administration or related field preferred.
• Certification in bookkeeping or accounting is a plus.
• Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making.
• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Learning Strategies - Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
• Mathematics - Using mathematics to solve problems.
• Monitoring - Monitoring/Assessing the performance of yourself or of organizations/clients to make improvements or take corrective action.
• Reading Comprehension - Understanding written sentences and paragraphs in work-related documents.
• Speaking - Talking to others in a supportive and respectable manner to convey information clearly and effectively.
• Writing - Communicating effectively in writing as appropriate for the needs of the audience using concise and clear language.
• Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Time Management - Managing one's own time, considering the project budget and allocating time appropriately.
• Timekeeping - On a daily basis, all time spent will be recorded by client name and task in the Firm’s QBO time system.
• Social Skills
• Negotiation - Bringing others together and trying to reconcile differences.
• Service Orientation - Actively looking for ways to help people.

HOW TO APPLY
For more information and a full job description, please visit Skills for Rhode Island’s Future website at www.skillsforri.com/jobs. Applicants interested in this position will be screened by Skills for Rhode Island’s Future and M. Hughes & Company LLC will make the final hiring decisions. 

WHY APPLY THROUGH SKILLS FOR RHODE ISLAND’ S FUTURE
Our mission is focused on supporting unemployed and underemployed job seekers. Our goal is to get you back to work. Skills for Rhode Island’s Future’s team will guide and provide you with support throughout the hiring process.

Skills for Rhode Island’s Future has agreements with employers to recruit talent like you, making us a resource to get the unemployed and underemployed job seeker back to work.