Bookkeeper 1 / Admin Assistant at Ideum

The Position

 The Bookkeeper I will be responsible for maintaining accurate financial records, including recording transactions, reconciling accounts, and supporting the preparation of financial reports. This role requires strong attention to detail, excellent organizational skills, and the ability to handle confidential information with integrity.

Key Responsibilities

• Record day-to-day financial transactions and complete the posting process.
• Verify that transactions are recorded in the correct accounts, suppliers ledger, customer ledger, and general ledger.
• Process some accounts receivable and payables.
• Reconcile some credit card/bank accounts and other balance sheet accounts monthly.
• Maintain and balance subsidiary accounts by verifying, allocating, posting, reconciling transactions, and resolving discrepancies.
• Maintain historical records by filing documents.
• Prepare and process invoices, receipts, payments, and financial documents.
• Assist with New Mexico tax credits and the New Mexico Job Training Incentive Program from registration to final audit and payment.
• Support the accounting team with administrative and clerical tasks as required.
• Organize and maintain files and records, ensuring they are up-to-date and easily accessible.
• Provide general support to visitors and act as a point of contact for external clients
• Assist in the planning and coordinating of company events and employee social gatherings

Qualifications

• High school diploma or equivalent; Associate’s degree in accounting or related field preferred.
• Proven experience as a bookkeeper or in a similar role.
• Proficiency in Microsoft Office, particularly Excel, and familiarity with accounting software Netsuite.
• Basic understanding of accounting principles and bookkeeping practices.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to handle confidential information responsibly.
• Strong verbal and written communication skills.
• Preferred Skills

Preferred Skills

• Experience with payroll processing.
• Knowledge of local, state, and federal tax laws and regulations.
• Ability to work independently and as part of a team.
• Problem-solving skills and ability to handle multiple tasks.

What We Offer

• Competitive salary and benefits package.
• Opportunities for professional development and career advancement.
• A supportive and collaborative work environment.

About Ideum

We create meaningful experiences that use emerging technologies. Our approach is to create exhibits that evoke wonder, awe, and surprise, but that also tell important stories about science, art, history, and culture that have a lasting impact. We are committed to creating visitor-centric interactive experiences of substance delivered in immersive and exciting ways.

We work with museums, educational institutions, Fortune 500 companies, and other entities throughout North America and around the world. Our firm provides design services, custom software development, media systems design and installation, and custom fabrication.

Our multitouch tables and touch walls are practical implementations of recent advances in multiple areas of emerging technology. Our hardware products are built to be used in social environments where they encourage interaction and collaboration. We take pride in what we design and build, and we focus on reliability and performance to create products that last. We are located in scenic Corrales, New Mexico (near Albuquerque and an hour from Santa Fe). Please visit our website to learn more about us: http://www.ideum.com.

Job Details and Benefits

The position pays $40,000 to $48,000 depending on experience.

This job is onsite at our offices in Corrales, NM.

After 90 days of employment, this position includes paid time off, health, dental, and vision insurance, critical illness and accident insurance, life insurance, and short-term/long-term disability. Employees are eligible after one year of employment for our 401K Safe Harbor Profit Sharing Plan.

Fine Print 

Ideum, Inc. is proud to be an equal-opportunity employer. We value a diverse workplace and do not discriminate based on race, color, religion, marital status, gender, sexual orientation, gender identity or expression, veteran status, disability status, nationalities, or any other status protected by local, state, or federal law. Should an applicant need reasonable accommodations in the application process, he or she should contact a company representative. 

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

How to Apply

Please include a resume and cover letter. No phone calls or walk-ins, please. NOTE: *Applications without a cover letter will not be considered.