BOH-Lead Accounts Payable Administrator - BOH and BRM Construction

Job Summary: Takes a lead role in ensuring a smooth workflow of Accounts Payable and related activities while adhering to deadlines and compliance details. Adheres to the Company's core values by fostering professional and courteous contact with coworkers, vendors and others both inside and outside of the company. Brings significant issues to the attention of management and seeks direction and guidance as needed.

Primary Duties and Responsibilities:

1. Ensures that approved policies regarding accounts payable are effectively carried out and all procedures are working efficiently on a day-to-day basis.

2. Assists in the daily processing and the payment of accounts payable invoices as well as subcontractor requests for payments (RFP's).

3. Ensures contractor/sub-contractor compliance with certificates of coverage, and processing of certified payroll are completed by contractor before releasing payments.

4. Ensures compliance with all regulatory rules for sales and use tax. Calculates and remits same.

5. Applies special exemption forms/certifications for specific projects in an efficient, timely and accurate manner.

6. Corresponds via phone, email and fax with vendors and regulatory agencies as needed.

7. Provides any AP-related information requested by the company's employees in a timely and efficient manner.

8. Ensures that any requests for address changes are legitimate and comply with the Companies' policies before any changes are recorded in the system.

9. Provides oversight of daily activities, testing of new processes in the system and training on new activities/workflow of the Accounts Payable team.

10. Ensures that 1099 issues are reviewed on a quarterly basis to ensure the running of 1099's occurs promptly and accurately.

11. Closes the month on time and accurately and in coordination with the Accounting Team. Runs outstanding invoices report and monitors for completion.

12. Runs reports and looks for trends or issues with invoices and/or payments.

13. Understands the purchase order process and ensures that invoices with a Purchase Order (PO) are compliant and paid promptly.

14. Ensures the processing of auto and cell expenses to employee accounts occurs promptly.

15. Monitors the processing of Union Fringes on a monthly basis to ensure the Company meets its compliance goals and works closely with the payroll team to coordinate the release of such payments.

16. Ensure that cross-training within the department is routinely accomplished, that step-by-step instructions and workflows are documented and easily accessible.

17. Complies with management's directives in a timely and complete manner with adequate updates, feedback and deliverables. Brings any issues of the AP team to the attention of the Supervisor or HR

Manager. Coordinates the team's paid time off (PTO) and ensures there is coverage in the Department during regular working hours.

18. Willing to learn new concepts and adopt new technologies to ensure the progression of the Department's activities and value to the Company.

19. Reviews year-end processes and prepares to close the year in a timely manner.

20. Works closely with sister company, Broadmoor, on alignment of policies and procedures as needed.

21. Performs other duties as assigned.

Skills, Knowledge, Qualifications & Experience

• Associate's Degree in Accounting or Bachelor's Degree in Accounting preferred.
• 7-10 years of experience in an accounts payable position with demonstrated progression of skills in this area in construction or related industry.
• Proficient communication skills including verbal and written, interpersonal and organizational.
• Proficient use of Microsoft Office Suite including strong Excel proficiency.
• Familiarity with CMIC, or other applicable construction industry or accounting software.
• Ability to interact professionally with all levels of staff with strong customer service orientation.
• Ability to meet deadlines, set priorities and pay close attention to detail
• Ability to bring concerns and issues with workflows or processes to the attention of management in a timely manner.
• Ability to commit to the Company's values.
• Ability to collect data, establish facts and draw valid conclusions.
• Has interest in looking outside the organization for any changes in industry standard practices, compliance issues or Federal/State/Local law changes.

PI256447563