Billing Specialist - (Hybrid Schedule) at Reed Smith LLP

Firm Information

Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters.

Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities.

Position Summary

This position is responsible for client billing and client account maintenance.

Job Duties and Responsibilities

• Bill clients monthly for assigned attorneys within the paperless 3E workflow system
• Generate and proof invoices for accuracy
• Mail, email or electronically submit invoices to clients
• Communicate with assigned attorneys and/or secretaries regarding status of monthly billing
• Update client and matter information within the 3E system
• Assist attorneys and secretaries with inquires
• Set up electronic billing as needed
• Edit time and cost entries as instructed
• Research details of expenses and/or credits on a client’s account
• Assist with special projects as assigned by attorneys and/or manager

Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. 

Requirements

Education:  Associate Degree in Accounting or equivalent work experience prefferred.

Experience:  Prior experience with billing or other accounting function preferred. Experience with Elite/ 3E or other accounting/billing system preferred. Experience in a law firm or other professional service environment a plus. Mathematical aptitude and ability to organize/prioritize multiple assignments, work independently on various projects, and meet deadlines. Knowledge of MS Excel and Elite/3E accounting software. Excellent communication and interpersonal skills, as well as the ability to work with individuals at all organizational levels. Possess a customer focus and have a track record of providing the highest level of customer service. Able to organize and prioritize issues and workload.

Skills:  Excellent verbal, written communication and organizational skills. Ability to prioritize workload and to deal with stress within a fast-paced work environment. Must be able to work independently and display a professional manner at all times. Strong attention to detail. Ability to communicate and interact effectively with all organizational levels. Ability to meet weekly and monthly deadlines along with the ability to handle daily requests.

Other

Supervisory Responsibilities:  None.

Equipment To Be Used:  Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Essential Job Functions: 

• Ability to handle multiple tasks on a daily basis and complete assignments within set timelines. 
• Exceptional organizational and time management skills. 
• Must have keen problem-solving and troubleshooting abilities and solutions-oriented thinking. 
• Ability to work under pressure with composure and resilience in a fast-paced and dynamic work environment. 
• Ability to communicate effectively, orally and in writing, with various personalities at all levels. 
• Ability to have a customer-focused mindset and deliver high-quality service or solutions to internal or external stakeholders. 
• Attention to detail and accuracy are critical skills necessary for ensuring precision and quality in all tasks and responsibilities.
• Ability to sit and/or stand for prolonged periods, intense eye usage, and finger, hand and wrist dexterity associated with prolonged computer use. 
• Ability to utilize technology, including computers and telecommunication devices. 
• Ability to read and interpret written documents, computer screens and other visual displays accurately.
• Must work in office as required.

Working Conditions:  Works in a typical office setting. Occasionally called upon to work hours in excess of your normal daily schedule.

Pay Ranges:

This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

• Pittsburgh/Miami/Dallas/Houston: $22.12 - $28.37/hr
• Chicago/Philadelphia: $23.56 - $30.29/hr
• Princeton/DC: $25.48 - $32.21/hr

Benefits Package Overview:

• 401k Plan
• Medical
• Health Savings Account
• Virtual Health
• Dental
• Vision
• Accident Insurance
• Hospital Indemnity
• Critical Illness Insurance
• Life Insurance
• Short-Term Disability
• Long-Term Disability
• Flexible Spending Accounts
• Lyra Health Employee Assistance Program (EAP)
• Paid Family Leave (for eligible Exempt and Non-Exempt Staff)
• College Savings Plan
• Transportation Benefit
• Back-up Child Care
• College Coach
• Pet Insurance
• Paid Sick Time 
• Paid Time Off 

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.