Billing Specialist (HYBRID) - Zerega Consulting Services, LLC

Our client, a global forward-thinking firm, is looking for a full-time Billing Specialist to join their US Finance team. The Legal Biller will be responsible for supporting the billing function through preparation of client invoices, maintaining various clients details, addressing attorney and client requests, and handling special projects when required.

The global law firm has an expertise in dispute resolution and advisory services. With over 2,500 people worldwide across 45 offices in the UK, Europe, Middle East, Asia Pacific and America the firm has some of the most respected legal minds in their field.

Key Responsibilities 

• Generate and review preliminary bills for assigned partners at the beginning of each month. Monitor unbilled time and disbursements for assigned matters to ensure prompt billing.
• Work closely with partners, legal and support staff to resolve any issues and ensure bills are accurate and complete.
• Prepare electronic invoices in LEDES, submit electronic invoices to clients via their designated electronic billing platform, and/or email/PDF bills to clients.
• Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise.
• Establish working relationship with adjusters, e-billing site vendors; make certain all timekeepers, matters, and rates are up to date on the sites.
• Generate billing reports. Draft, finalize and post bills.
• Perform time/cost transfers, write-offs, and adjustments.
• Provide assistance to Collection team members, partners, and clients regarding outstanding and/or short paid invoices.
• Analyze billing materials for compliance with client guidelines, fee arrangements, discounts, rate agreements, and firm policies.
• Communicate with the Financial Operations Database team, to ensure the account system reflects complete and up-to-date billing information in line with current client guidelines.
• Respond to all queries and requests in a timely and efficient manner, referring complex and contentious issues to the Assistant Billing Manager.
• Monitor unbilled time and disbursements for assigned matters to ensure prompt billing.
• Ensure any edits are processed and permanently changed in Elite.

Required experience

• Previous legal billing and e-Billing experience.
• Strong Proficiency in MS Excel.
• Experience working with clients, vendors and/or customers.
• Strong attention to detail.
• Ability to multitask, work under pressure, handle interruptions while maintaining flexibility in work assignment.
• Experience with basic Accounting functions, including Accounts Receivable.
• Knowledge of Elite Legal Billing System preferred.