Billing Specialist - Planned Systems International, Inc.

Overview

Planned Systems International (PSI) is an Enterprise IT services company who focuses on designing, building, securing, and operating cutting-edge software solutions that drive mission success and operational excellence for Federal Government organizations. We are currently seeking a Billing Specialist to support our Financial Management team in a hybrid of remote and on-site work out of our Columbia, MD corporate office location. 

Essential Functions and Job Responsibilities

• Manage the contracts billing process, including but not limited to the Firm Fixed Price, Time and Material and Cost Plus Fixed Fee, and other reimbursable billings
• Coordinate kickoff meetings including assigning Project Numbers, setting up the Contract Workforce Schedule for PMs and maintaining up-to-date PM Rosters and Contract Control Logs.
• Ensure all billings are accurate, complete, and in compliance with government regulations, policies, and contractual agreements.
• Manage and reconcile unbilled receivables
• Verify and reconcile billing data with government contracts and other supporting documents.
• Manage recurring billing processes and schedules specific to government funding cycles.
• Monitor and follow up on outstanding invoices to ensure timely payment from government agencies.
• Handle collections activities and coordinate with government contacts to resolve billing issues.
• Prepare aging reports and maintain accurate accounts receivable records for government accounts.
• Address inquiries and disputes from government agencies regarding billing and payment issues.
• Provide exceptional customer service and maintain positive relationships with government contacts.
• Liaise with internal departments to resolve concerns promptly.
• Ensure compliance with all relevant government regulations, standards, and reporting requirements related to billing and financial transactions.
• Maintain thorough and organized documentation of billing activities and communications with government agencies.
• Stay current with government regulations and industry best practices.
• Identify and implement improvements to the billing process to increase efficiency and accuracy.
• Generate and analyze billing and accounts receivable reports for management and government review.
• Provide insights and recommendations based on billing data and trends.
• Assist with financial audits and prepare necessary documentation for government compliance reviews.

Minimum Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of 5 years of experience in billing, accounts receivable, or a related financial role, preferably in the government contracting sector.
• Experience with Deltek Costpoint strongly preferred
• Experience with Wide Area Workflow (WAWF) or other government billing systems is highly desirable.
• Proficiency with MS Excel and MS Word.
• Good communication skills.
• Team player.
• Willing to learn.
• Able to cope with a fast paced environment.
• Ability to work with all levels of management team.
• Strong organization skills.
• Detail oriented.

Company Benefits

PSI offers full-time, benefits eligible employees a competitive total compensation package that includes paid leave, and options for employer sponsored group medical, dental, vision, short-term and long-term disability, life insurance, AD&D coverage, legal services, identity theft, and accident insurance. Flexible spending account and health saving account options offer pre-tax savings for qualified medical, dental, and vision expenses. The company sponsored 401(k) retirement plan has an employer contribution match that is immediately vested. We invest in the professional growth of our employees through professional courses, certifications, and tuition reimbursement programs.

EEO Commitment

It is company policy to promote equal employment opportunities. All personnel decisions, including, but not limited to, recruiting, hiring, training, promotion, compensation, benefits, and termination, are made without regard to race, color, religion, age, sex, sexual orientation, pregnancy, gender identity, genetic information, national origin, citizenship status, veteran status, protected veteran status, disability, or any other characteristic protected by applicable federal, state, or local law. Reasonable accommodations for applicants and employees with disabilities will be provided. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources by emailing HRDepartment@plan-sys.com, or by dialing 703-575-8400.